Program Support Assistant OA

Summary This position is located at Harry S. Truman VA in the Nutrition and Food Services Department (N&FS) as the Program Support Assistant. The primary purpose of this position to provide a wide variety of administrative - clerical - and technical support to Nutrition and Food Service.

Qualifications To qualify for this position - applicants must meet all requirements by the closing date of this announcement. TYPING PROFICIENCY: This position requires the skills of a qualified typist. In addition to meeting the experience and/or education requirements - you must be able to type at least 40 words per minute. In order to qualify for this position at the GS-6 level - you must possess the following: EXPERIENCE: One (1) full year of specialized experience that equipped you with the knowledge - skills - and abilities to successfully perform the duties the Program Support Assistant at the full performance level (GS-6) - and that is typically in or related to the position to be filled. To be creditable - specialized experience must have been equivalent to at least the next lower grade level (GS-5) in the Federal service. Specialized experience is experience where you were responsible for providing administrative support; collecting - compiling and tracking data and information; processing documents and reports; establishing - updating and maintaining office files and records; performing automation duties using such software applications such as word processing - spreadsheet - electronic mail - desktop publishing - calendar - database and/or graphics; answering telephones - referring visitors - and providing information. NOTE: Experience must be fully documented on your resume and must include job title - duties - month and year start/end dates AND hours worked per week.

Duties

• The primary purpose of this position to provide a wide variety of administrative - clerical - and technical support to Nutrition and Food Service
• The incumbent in this position performs work that supports budget analysis and administration and the incumbent also uses office automation programs and software such as word processing - spreadsheet and database management in support of the clerical and administrative work as well as copy machine - fax machine - scanner and email
• Duties Collects - Compiles - and/or tracks data and statistical information Organizes data into Access databases or spreadsheet formats Prepares a wide variety of recurring and nonrecurring correspondence - reports - and other documents Establishes - updates - and maintains office files and records Keeps and types meeting minutes - agendas and reports Prepares - executes - and/or tracks program specific information Performs office automation duties using such software applications such as word processing - spreadsheet - electronic mail - desktop publishing - calendar - database - and/or graphics Uses spreadsheet software to develop and change spreadsheets in order to graphically display data Schedules nutrition clinic appointments - prepares appointment confirmation letters - and enters appointment data Provides clerical support such as answering the telephone - referring visitors - or providing information about the office - its functions - and standard operating procedures - and similar information Maintains the appointment calendar - schedules appointments - reminds supervisor/staff members of the subject matter prior to meetings - and makes administrative arrangements as required Edits letters - composes letters and reports - reviews correspondence for accuracy and completeness - prepares public presentation outlines and meeting minutes - develops standard or form letters and replies to inquiries Serves as official timekeeper - notifying supervisors when leave limits are exceeded - posting staff time and attendance - processing timecards Performs other related duties as assigned Work Schedule: Monday-Friday
• 8:00 am - 4:30 pm
• Position Description Title/PD#: Program Support Assistant OA/ 99930-A Physical Requirements: The work area is usually an adequately lighted - heated and ventilated office of medical facility setting
• The work environment involves everyday risks or discomforts that require normal safety precautions
• The sedentary and may require some walking - standing - bending - carrying and/or lifting of light items like papers or books
• The work requires light to moderate levels/times performing keyboarding to prepare correspondence
• Promotion Potential: This position is at the full performance level GS-6.