Program Support Clerk

POSITION SUMMARY

Wateree Community Actions, Inc. (WCAI) seeks a dependable, detail-oriented Program Support Clerk to provide accounting and administrative support for Community Services Block Grant (CSBG), Low Income Home Energy Assistance Program (LIHEAP), and other assigned Community Service programs. The position reports directly to the CFO and works collaboratively with accounting and Community Service Compliance staff.

KEY RESPONSIBILITIES

• Process approved invoices and client assistance payments; verify coding, funding sources, and supporting documentation under established approval controls.
• Maintain separate client assistance and vendor payment logs, documenting check issue dates, actual mailing dates, payment status, returned checks, and follow-up.
• Forward copies of issued client assistance checks to Community Service Compliance within 72 calendar hours of check issuance and document transmittal.
• Assist with monthly financial reports, general ledger reconciliations, payment mailing reconciliations, monitoring, and audit requests; report discrepancies promptly to the CFO.
• File check copies, travel packets, invoices, and related supporting documentation in the designated secure file room; safeguard confidentiality and ensure records can be retrieved by authorized personnel.
• Maintain assigned equipment inventory records; monitor postage and office supplies; provide other accounting and administrative support as assigned by the CFO.

MINIMUM QUALIFICATIONS

• Associate degree in Accounting, Finance, Business Administration, or related field plus at least two years of relevant accounting or bookkeeping experience; OR high school diploma/GED plus at least four years of progressively responsible accounting or bookkeeping experience.
• Working knowledge of accounts payable, reconciliations, financial records, Microsoft Excel, and accounting software.
• Strong accuracy, organization, confidentiality, written communication, and deadline-management skills.

PREFERRED QUALIFICATIONS

Bachelor’s degree in Accounting, Finance, or related field; three or more years of accounting experience; nonprofit or federally funded program experience; familiarity with CSBG/LIHEAP and MIP or comparable accounting software.

COMPLIANCE AND ACCOUNTABILITY

The employee must follow applicable federal and state grant requirements, including 2 CFR Part 200 where applicable, and WCAI fiscal policies and internal controls. This position does not independently authorize or release payments, upload grant funds, or make unapproved accounting adjustments.