Program Support Coordinator

The Program Support Coordinator is responsible for ongoing support of

the financial and administrative aspects of the Health Services

Department, under direct guidance of the Deputy Director. This position

is responsible for a robust inventory system that includes the remaining

contraceptive supplies at the subrecipient sites since decentralization

of the 340B Program, client educational supplies including ordering and

communicating with vendors, subcontracted site orders and receipt of

family planning supplies. This position will also provide support to the

entire Health Services team. Key Responsibilities General Office

Responsibilities Oversee general office needs such as ordering office

supplies through approved vendors and coordinate maintenance of all

office equipment. Collect and maintain department files. Prepare for

onsite and offsite meetings by finding space, order food, creating

flyer/advertisement if needed, find a venue, work with outside vendors,

coordinate with IT, and secure any needed documents to create Purchase

Orders to facilitate payment to vendors. Manage central outreach supply

inventory (condoms, tabling supplies etc.) Manage shipments to delivery

sites including ordering, overseeing the courier services for

subcontracted sites, including scheduling deliveries and pick-ups of

educational materials, and provide technical assistance to delivery site

staff regarding compliance with ABCD and pharmacy protocols, including

procedures for ordering, contraceptive logs, and perpetual inventory.

Ensure required payment for supplies, and other necessary forms are

received by ABCD Finance staff. Manage inventory of all office supplies

and order monthly or as needed. Check mail daily and distribute as

needed. Manage pick up of recycling and trash containers. Perform other

general office related duties as assigned and required. Community

Prevention Program Responsibilities Assist with the preparation of

workshop materials. Support program outreach and Health Services tabling

opportunities. Follow-up with partner organizations to host program

workshops. Organize inventory and order program supplies. Assist with

tracking metrics for program cohort participation and maintaining cohort

participation Family Planning Institute Responsibilities Assist Family

Training Institute Specialist with tracking of training participants?

payments and ensuring payment is received by Accounts Payable. Support

printing needs for upcoming groups/trainings, as needed. Maintain

training Institute page on ABCD website and Family Planning website of

all upcoming trainings. This includes sending training updates to Public

Information/Marketing for chargebacks. Maintain all supplies and

educational supplies for trainings, and mailing educational packages to

training participants as needed. Maintain a response spreadsheet for all

training participation. Assist with preparation of certificates of

completion and contact hours. Skills, Knowledge and Expertise A High

School Diploma or equivalent One to three years of experience in program

support, administrative roles, or project management is required. Must

be reliable, detail oriented and able to organize and prioritize

multiple tasks.