Programme Admin

Job Summary:

• Basic Salary: $2800 - $3000
• Location: Outram
• Working hours: Monday - Thursday - 8.30am to 6.00pm, Friday - 8.30am to 5.30pm
• 2 Years Contract + Yearly Completion Bonus

Job Responsibilities:

Role 1: Cluster Management & Partnership (CMP)

• Process programme requests, changes and cancellations.
• Coordinate vendors, schedules, approvals and logistics.
• Maintain trackers, programme records and billing data.
• Support account management, deployments and attendance tracking.

Role 2: Ethnic Community Outreach (ECO)

• Coordinate meetings, community programmes and outreach events.
• Verify vendor quotations and invoices.
• Manage event logistics, RSVP and collateral delivery.
• Maintain trackers, reports and presentation materials.
• Liaise with vendors, partners and internal stakeholders.

Role 3: Integrated Outreach (IO)

• Verify and track vendor billing, invoices and supporting documents.
• Coordinate trainer/facilitator deployments.
• Extract and consolidate attendance data, KPIs and programme statistics.
• Handle programme enquiries and vendor requests.
• Coordinate with community partners and support events and programme activities.

Requirements:

• Minimum Diploma or GCE ‘A’ Level with at least 5 years of relevant work experience.

• Good communication, project coordination and time management skills.

• Proficient in Microsoft Office, especially Excel, Pivot table and VLOOKUP.

• Experience in meeting and activity scheduling.

• Experience in invoice processing and data verification.

• Experience in customer service and stakeholder/vendor coordination.

• Experience in User Acceptance Testing (UAT).

• Able to work independently and in a team, manage multiple tasks and support different departments when required.

Applicants who possess relevant experience for the above responsibilities are most welcome to apply. If you do not possess the above experience, your application will still be considered on individual merits and you may be contacted for other opportunities.

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**We regret to inform that only shortlisted candidates would be notified.

Foo Kai Jing (Fiona)
Registration Number: R2199329
EA License No: 06C2859 (MCI Career Services Pte Ltd)