Programme Admin Executive

Location: Tai Seng

Work Hours: Mon - Fri, 9am - 6pm

Salary: Up to $3,300

We are looking for a detail-oriented and organised Programme Administration Executive/ Senior Executive to support the day-to-day delivery of Programmes. You will manage applications, enrolments, claims, grant administration, reporting and programme records while working closely with participating companies, trainees, government agencies and internal teams.

Key Responsibilities

• Process and review programme applications and enrolments to ensure accuracy and eligibility.
• Follow up with companies on outstanding documents, information and enrolments.
• Manage claims submissions and verify salary support and training allowance claims.
• Calculate and process funding support accurately within stipulated timelines.
• Maintain accurate programme, claims and payment records.
• Prepare reports and supporting documents for audits and programme monitoring.
• Respond to enquiries from companies, trainees and other stakeholders.
• Provide guidance on application, enrolment, OJT and claims requirements.
• Maintain SOPs, trackers, checklists and programme documentation.
• Identify process gaps and suggest improvements to enhance operational efficiency.
• Support workshops, briefings, outreach activities and other programme events.
• Handle ad-hoc programme administration duties as required.

Requirements

• Relevant experience in programme administration, grants, claims or operations is preferred.
• Strong numerical, administrative and organisational skills.
• Excellent attention to detail with the ability to manage multiple cases and deadlines.
• Proficient in Microsoft Office and comfortable using online administrative systems.
• Good communication and stakeholder management skills.
• Service-oriented, proactive and able to work independently and within a team.
• Senior Executive: Able to handle more complex cases, perform second-level checks and guide junior team members.

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We regret that only shortlisted candidates will be notified.

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