Programme Coordinator

Job Purpose

To work alongside the Programme Manager and Chief Executive to programme our series of world-class performances, and community projects. You will be a key point of contact between the programme department and internal and external stakeholders, providing vital administrative support to ensure our ambitious activity across the venue and Essex is seamlessly coordinated.

Principle Accountabilities

• Assist the Programme Manager and Chief Executive with all aspects of programming Saffron Hall and Saffron Music Trust’s activity including Own Promotion concerts, Rentals and Learning and Participation events and be a key point of contact for the department with internal and external stakeholders.
• Work with the programme manager to manage artist bookings and requests for dates
• Draw up and issue contracts for all Saffron Music Trust events.
• Ensure meticulous logging of date and programme information into online systems
• Oversee the booking process for hires and recordings and work with Programme Manager to proactively fill available dates in the hall.
• Work with the programme manager to utilize all possible opportunities for the integration of the schools and community programme with the public programme.
• Be the main contact between the Programme department and other internal departments to ensure the smooth running of events.
• Work with the marketing department to ensure all events are appropriately and accurately billed and marketed.
• Assist the marketing department with accurate information for publicity material and box office.
• Manage tickets for the programme department, including artists tickets.
• Liaise with the fundraising department to ensure accurate information and updates are given for sponsors and supporters.
• Work with the finance department to assist in the management of budgets and invoices.
• Working with the programme manager, represent the programme department at meetings and events
• Assist the Chief Executive with general administration.
• Schedule meetings and update diary
• Assist with travel and hotel arrangements.
• Administrative support for board meetings
• Assist with general office management and administration.
• Answering phones and taking ticket bookings
• Managing meetings and occasionally taking minutes
• Undertake all other duties and responsibilities commensurate with the role and level of this job as may be instructed by a manager.
• Attend meetings with artists, hirers and community stakeholders to support or represent the programme manager
• Attend events at Saffron Hall and around Essex to represent the programme department and support the production team.

Qualifications

Desirable: Music degree or equivalent

Skills

Essential

• Excellent knowledge of, and interest in music (classical and contemporary)
• Excellent communication skills (face-to-face, phone and email)
• Good interpersonal and team working skills
• Excellent attention to detail, combined with first-class organisation and time management skills
• Ability to remain flexible and proactive under pressure, demonstrating persistence, reliability and resilience.

Experience

Desirable

Essential

• Experience of organising concerts and events.

Desirable

• Experience working in an arts organization.
• Good IT skills (Word, Excel, Google Docs)

Other relevant information

• Weekend and evening work will be required as appropriate to the concert schedule, so being available during these times, and having a flexible approach to short-term and unexpected working is critical
• Holding a current UK driving license and own transport is a prerequisite for this position, occasional driving will be required

Pay: Up to £27,500.00 per year

Language:

• English (required)

Work authorisation:

• United Kingdom (required)

Work Location: In person