Programme Coordinator

An exciting opportunity has arisen for an experienced Programme Coordinator to join a busy Programme Management Office supporting a complex and meaningful programme of work.

This is a great opportunity for someone who enjoys being at the centre of a busy programme, bringing structure to multiple workstreams and making sure the plans, actions, information and governance processes that keep delivery moving are well managed.

About the role

Working closely with the Programme Manager and wider PMO, you’ll provide hands-on coordination across a complex programme involving multiple stakeholders. You’ll help maintain programme plans and schedules, track milestones and deliverables, coordinate governance activities and ensure programme information remains accurate, accessible and up to date. 

While there is an administrative component, this isn’t your typical administration-focused coordinator role. We’re looking for someone with strong project or programme coordination capability who understands the importance of good planning, reporting, tracking and programme controls. 

You’ll be responsible for:

• Maintaining programme plans, schedules, actions, milestones, deliverables and dependencies
• Maintaining trackers, dashboards, action registers and risk and issue logs
• Supporting programme reporting and coordinating information from stakeholders
• Coordinating programme meetings, workshops, events and online hui
• Preparing agendas, meeting packs and minutes, and tracking decisions and actions
• Supporting governance meetings and maintaining governance records
• Establishing and maintaining shared document libraries and programme information
• Supporting document control, records management and consistent use of programme templates
• Maintaining programme tools across Excel, Microsoft Teams and SharePoint
• Supporting effective communication and information sharing across the programme.

About you

You’ll be an organised, proactive and highly dependable coordinator who is comfortable managing competing priorities and working in a fast-moving environment.

Ideally, you’ll bring:

• Previous experience as a Programme Coordinator, Project Coordinator, Team Coordinator, Executive Assistant or in a similar role
• Strong programme or project coordination skills, particularly around plans, trackers, actions and reporting
• Experience coordinating meetings, workshops and events
• Confidence preparing minutes, reports and programme documentation
• Strong Microsoft 365 capability, particularly Excel, Word, Teams and SharePoint
• Experience maintaining trackers, registers and shared information systems
• Excellent written communication skills and attention to detail
• Strong follow-through and the confidence to work independently
• The ability to build effective working relationships across a diverse stakeholder group
• Experience working within a complex or stakeholder-rich environment would be advantageous.

Why this opportunity?

This is an opportunity to be part of a significant programme involving multiple stakeholders and workstreams. You’ll play an important role in keeping delivery organised and on track, bringing structure and consistency across planning, reporting, governance and programme information.

You’ll join a collaborative environment where strong coordination, sound PMO discipline and attention to detail genuinely matter, with plenty of variety and the opportunity to contribute to meaningful outcomes.

This is a fixed-term opportunity through to 30 June 2027. 

If you’re an experienced Programme or Project Coordinator who enjoys bringing structure to complexity and keeping delivery on track, we’d love to hear from you.  

For a confidential chat, please reach out to Prany Sun at H2R Consulting on [04 4999471](tel:04 4999471).