Programming & Private Events Coordinator

SH19 Programming & Private Events Coordinator

About Us:

SH19 is an extension of The Stovall House, offering a racquet sport based recreational amenity to all active members. Recreational offerings include 5 pickleball courts, 2 padel courts, 2 cold plunges, 1 sauna, warm up and cool down equipment, a snack bar and a retail/pro shop.

Position Overview

The SH19 Programming & Private Events Coordinator supports the planning, coordination, and execution of member programming, social events, tournaments, and private events at SH19.

The ideal candidate is organized, detail-oriented, hospitality-minded, and eager to contribute to a dynamic club environment. This role works closely with the Racquets and Programming Manager, Marketing, Member Services, and other teams to deliver engaging programming and exceptional member and guest experiences.

Key Responsibilities

• Programming Coordination: Organize and input programming in Playbypoint, ensuring the calendar is accurate, current, and aligned with the overall SH19 member experience. Assist with scheduling and promotions of events, prepare weekly programming updates, and help monitor participation and member feedback. Prepare and distribute the weekly SH19 “projection sheet” outlining upcoming programming, events, and operational priorities.

• Event Planning & Execution: Assist with the execution of private events, corporate gatherings, on-court programming, and member experiences, including event details, vendor communication, staff coordination, and on-site support.

• Communication & Administration: Communicate event details with members, guests, and internal teams; maintain accurate records, event documents, and schedules; and assist with post-event notes and follow-up.

• Systems & Operational Support: Maintain event information in Tripleseat and Playbypoint, assist with event-specific POS setup and documentation, and identify opportunities to improve programming and event operations.

Ideal Candidate

• 1–2 years of experience in hospitality, events, customer service, sports programming, or a related field; internships or relevant experience are welcome.

• Strong organizational, communication, and time-management skills, with attention to detail and the ability to manage multiple priorities.

• Comfortable working with members, guests, and internal teams; experience with Tripleseat or Playbypoint is a plus.

• Positive, proactive, and team-oriented, with a passion for hospitality, sports, and creating memorable experiences. Must be available to work evenings, weekends, and holidays as needed.

Physical Requirements:

• Must be able to work in a standing position and walk for long periods of time.

• Must be able to lift up to 25 pounds at times.

• Comfortable with working outdoors in different weather conditions as needed.

The Stovall House is an equal opportunity employer. We believe in hiring a diverse workforce and sustaining an inclusive, people-first culture. We are committed to non-discrimination on any protected basis, such as disability and veteran status, or any other basis covered under applicable law.