Programs & Administrative Coordinator

About the Meridian Senior Center

The Meridian Senior Center is a vibrant and growing 501(c)(3) nonprofit organization dedicated to enriching the lives of seniors through connection, recreation, education, and community engagement.

With more than 1,100 members and 200–300 visitors daily, our Center is a welcoming and active community hub where seniors come together to build friendships, participate in activities, discover new interests, and stay engaged. From fitness classes and educational programs to social events, community outings, and special celebrations, there's always something happening at the Center!

As a nonprofit, our work is driven by our mission and made possible through the dedication of our staff, volunteers, donors, and community partners. We take pride in creating an environment where older adults can remain active, independent, and connected.

As our Center continues to grow, we're growing our team! We're looking for an enthusiastic, organized, and dependable Programs & Administrative Coordinator who enjoys working with people, managing details, and making a meaningful difference in the community.

About the Position

The Programs & Administrative Coordinator plays an important role in keeping our busy Center running smoothly. This position supports the coordination of programs and activities, volunteer administration, and a variety of day-to-day administrative responsibilities.

You'll work closely with staff, volunteers, instructors, and community partners to help ensure activities are organized, volunteers are supported, and important details don't fall through the cracks.

This is a great opportunity for someone who enjoys variety in their work, takes initiative, and thrives in a fast-paced, people-focused environment. No two days at the Meridian Senior Center are exactly alike!

What You'll Do

Programs & Activities Coordination

• Serve as a primary point of contact for prospective instructors, presenters, entertainers, and community program partners.
• Help coordinate classes, activities, presentations, screenings, clinics, and special programs.
• Work with staff to coordinate schedules, room availability, and program logistics.
• Maintain organized program records, instructor contacts, registrations, and scheduling information.
• Assist with identifying and developing new activities that reflect the interests of our members.
• Monitor program participation and communicate opportunities for improvement.

Volunteer Coordination & Administration

• Help recruit, welcome, onboard, and coordinate volunteers who support our Center.
• Maintain volunteer applications, records, schedules, assignments, and required documentation.
• Track volunteer hours and assist with reporting.
• Coordinate volunteer background checks and onboarding paperwork.
• Work with staff to identify and fill volunteer needs for daily operations, activities, special events, and fundraisers.
• Create and manage online volunteer forms and sign-ups using Jotform.
• Assist with volunteer appreciation and recognition efforts.

Administrative & Organizational Support

• Provide day-to-day administrative assistance to support Center operations.
• Prepare correspondence, spreadsheets, forms, reports, and other documents.
• Maintain organized electronic and physical records.
• Assist with scheduling, meeting preparation, project tracking, and follow-up.
• Support communication and coordination between departments, volunteers, and community partners.
• Provide backup Front Desk coverage when needed.
• Assist with special events, fundraisers, and organizational projects.
• Step in to support other areas of the Center as needs arise.

What We're Looking For

We're looking for someone who brings a positive attitude, takes pride in their work, and genuinely enjoys helping others.

Required Qualifications

• Previous experience in administration, program coordination, office support, customer service, or a related position.
• Excellent organizational skills with the ability to manage multiple responsibilities and changing priorities.
• Attention to detail and a commitment to completing tasks accurately and on time.
• Professional, friendly communication skills and a welcoming approach to working with people of all backgrounds and ages.
• Comfortable working independently, taking initiative, and collaborating with a team.
• Proficiency in Microsoft Office, including Outlook, Word, and Excel.
• Confidence learning new software, databases, scheduling tools, and online forms.
• Dependability, adaptability, and a willingness to help wherever needed.
• Sound judgment and discretion when handling confidential information.

Preferred Qualifications

• Experience in a nonprofit, community organization, recreation program, or senior services environment.
• Background coordinating programs, activities, instructors, or volunteers.
• Familiarity with volunteer management systems, databases, Jotform, Microsoft Teams, or SharePoint.
• General technology knowledge and comfort assisting others with basic technology questions.

Why Join Our Team?

At the Meridian Senior Center, you're not just filling a position. You're becoming part of a nonprofit organization that makes a difference in people's lives every day.

You'll have the opportunity to:

• Make a meaningful impact by supporting programs and services that keep older adults active, connected, and engaged.
• Be part of a growing organization that continues to expand its programs, partnerships, and community reach.
• Enjoy variety in your work with opportunities to contribute to different areas of the Center.
• Work with a dedicated team of staff and volunteers who care about the people and community we serve.
• Build community connections while working with members, instructors, volunteers, and local organizations.

Schedule & Compensation

• Part-time position, approximately 25 hours per week.
• $17.50–$18.50 per hour, depending on qualifications and experience.
• Schedule established based on organizational needs, with occasional flexibility for special events, meetings, or programs.
• On-site position at the Meridian Senior Center in Meridian, Idaho.

Interested in Joining Us?

If you're organized, enjoy working with people, and want to be part of a growing nonprofit that brings energy, connection, and opportunity to older adults in our community, we'd love to hear from you!

Apply today and help us continue making the Meridian Senior Center a place where our community can Live Younger!

Pay: $17.50 - $18.50 per hour

Expected hours: 25.0 per week

Benefits:

• Flexible schedule
• Paid time off

Work Location: In person