Project Accountant

Are you a construction accounting professional who thrives in a fast-paced environment, enjoys managing project financials, and takes pride in ensuring accuracy, accountability, and strong financial controls?

Ayrshire Construction Corp. (ACC) is seeking a highly motivated Project Accountant to support the financial administration and reporting of a growing portfolio of construction projects across Alberta. This is a unique opportunity to play a key role in the financial success of projects by overseeing accounts payable, accounts receivable, payroll administration, job costing, construction billing, and project reporting while working alongside experienced construction and finance professionals.

You will be responsible for maintaining accurate project financial records, supporting month-end and year-end processes, tracking project costs and billings, and ensuring timely processing of transactions. You will work closely with project managers, subcontractors, suppliers, and internal stakeholders to support effective project execution and financial performance.

This position offers an excellent opportunity for a detail-oriented and ambitious accounting professional to build a long-term career within a growing and diversified organization, with exposure to construction, real estate development, and investment-related businesses.

About Ayrshire Group

Ayrshire (pronounced “Air‑Shire” meaning “Watercourse” or “Strong River”) is an Alberta-based investment management firm that has a focused strategy of investing in real property and related venture capital. Our firm originated in the late 1990s as a family office for our Executive Chairman, Phil Swift, who is also a co-founder of ARC Financial—Canada’s largest energy-focused private equity firm and has grown into a disciplined, institutional platform built on partnership, integrity, and performance. We invest in real assets and operating businesses where our people, insights, and relationships create enduring value.

About Ayrshire Construction Corp. (ACC)

Ayrshire Construction Corp. (ACC) is part of the Ayrshire Group, an Alberta-based investment and operating platform focused on real estate, construction, and related businesses. ACC plays a critical role in delivering value across the Ayrshire portfolio through integrated construction services, cost control, quality execution, and innovation. As part of the Ayrshire Group, our team operates with integrity, accountability, and a commitment to long-term value creation.

The Role

The Project Accountant plays an integral role in supporting the financial management and administration of construction projects and corporate operations. Working closely with the Controller and project teams, you will help ensure accurate accounting records, timely billing and collections, effective cost controls, payroll administration, and compliance with financial processes and reporting requirements.

This position is ideal for someone who enjoys both project-based accounting and day-to-day financial administration and is looking to advance their career within a dynamic construction environment.

Key Responsibilities

Accounts Payable

• Process supplier, subcontractor, and employee expense invoices accurately and on a timely basis.
• Match invoices to purchase orders, contracts, and supporting documentation.
• Prepare and process electronic payments, cheques, and EFTs.
• Reconcile vendor statements and resolve discrepancies.
• Maintain accounts payable records and filing systems.
• Monitor payment terms and support cash flow planning.

Accounts Receivable & Construction Billing

• Prepare and issue owner progress billings and supporting documentation.
• Monitor customer accounts and follow up on outstanding balances.
• Process customer payments and maintain accurate receivable records.
• Reconcile customer accounts and investigate discrepancies.
• Assist with holdbacks, lien-related documentation, and construction payment processes.
• Support timely collections and cash flow management.

Payroll Administration

• Process bi-weekly payroll for salaried and hourly employees.
• Review and validate employee timesheets.
• Prepare Records of Employment (ROEs) as required.
• Respond to payroll-related inquiries in a confidential and professional manner.
• Support payroll compliance and remittance requirements.

Project Accounting & Financial Reporting

• Assist with monthly bank reconciliations and general ledger account reconciliations.
• Monitor project costs, commitments, and job cost allocations.
• Support preparation of monthly financial reporting and project performance analysis.
• Assist with GST filings, payroll remittances, and regulatory reporting.
• Support annual audits and external accounting reviews.
• Work closely with the Controller to improve accounting processes, reporting, and internal controls.

Stakeholder & Business Support

• Maintain positive relationships with suppliers, subcontractors, clients, and team members.
• Coordinate financial information between project management, construction, and finance teams.
• Provide accounting support to other companies within the Ayrshire Group as required.
• Support continuous improvement initiatives to enhance operational efficiency and reporting accuracy.

Skills, Mindset, and Experience

• 3-5 years of experience working within the construction industry, preferably with a General Contractor.
• Minimum 3 years of progressive accounting experience.
• Strong understanding of accounts payable, accounts receivable, payroll, and general accounting practices.
• Experience with construction billing, holdbacks, subcontractor payments, job costing, and contract administration.
• Proficiency with Microsoft Excel and Microsoft Office applications.
• Experience with Sage 100 or similar accounting software.
• Excellent organizational skills and strong attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and consistently meet deadlines.
• Commissioner for Oaths designation is considered an asset.
• Experience with payroll systems and CRA compliance requirements is considered an asset.

What We Offer

• Competitive compensation package.
• Comprehensive health and dental benefits.
• Professional development and continuing education support.
• Exposure to a diverse portfolio of construction, real estate, and investment-related businesses.
• Collaborative, entrepreneurial work environment with direct exposure to senior leadership.
• Opportunity for growth and career development within a growing organization.

Why Ayrshire?

At Ayrshire, you'll gain exposure to much more than traditional accounting responsibilities. You'll work closely with project teams, contribute to the financial success of construction projects from start to finish, and play a meaningful role in a growing organization focused on excellence, accountability, and long-term value creation.

Benefits:

• Dental care
• Extended health care
• Life insurance
• Paid time off
• Vision care

Application question(s):

• Do you have 3-5 years of Project Accounting experience supporting construction projects, including project costing, budgeting, and financial reporting?

Work Location: In person