Project Accounts Administrator

The Opportunity

We are seeking a motivated and detail-oriented Project Accounts Administrator to join our Accounts team on a full-time permanent basis.

This is a diverse role that combines project administration, bookkeeping and business support, making it ideal for someone who enjoys variety, takes pride in accuracy and is confident managing competing priorities in a professional environment.

Working closely with Project Managers, the Accounts team, and wider business stakeholders, you will play a key role in ensuring projects are administered efficiently and financial processes are managed accurately and on time.

In this role, you will:

• Provide end-to-end project administration support to Project Managers across a range of projects and business units
• Manage project billing, financial reconciliations and reporting
• Maintain accurate project records, documentation and electronic filing systems
• Monitor project administration requirements and support the efficient delivery of projects
• Act as a key point of contact for remote and field-based staff
• Onboard and maintain supplier and subconsultant records
• Maintain company registers and management system documentation
• Manage accounts payable and accounts receivable processes, including transaction processing and supplier account maintenance
• Perform daily bank and credit card reconciliations and investigate discrepancies
• Prepare weekly payment runs and process international payments
• Maintain petty cash, debtors’ reports and debt collection
• Provide general administrative support across the business as required
• Handle confidential financial and business information appropriately

What we are looking for:

• Demonstrated experience in bookkeeping, accounts administration or a similar finance-focused role

• Certificate IV in Bookkeeping or equivalent practical experience

• Previous experience in project administration

• At least three years' experience in a professional office environment

• Sound knowledge of accounts payable, accounts receivable, reconciliations and general bookkeeping principles

• Strong attention to detail and a high level of numerical accuracy

• Excellent organisational and time management skills, with the ability to manage competing deadlines

• Strong written and verbal communication skills and confidence working with internal and external stakeholders

• Ability to work independently, take initiative and contribute positively to a collaborative team

• Strong Microsoft Office skills, particularly Excel

• Experience with Xero and/or Workflow Max will be highly regarded

About us

Talis Consultants is a national multi-disciplinary consultancy with offices in Perth, Kalgoorlie, Newcastle, Brisbane, and Nowra. We specialise in providing expert services in Waste Management, Environmental Services, Engineering, Asset Management, Spatial Intelligence and Noise Management.

At Talis, people come first. We are committed to creating an inclusive, supportive and high‑performing culture where your expertise is valued, your ideas are heard and your career can genuinely grow.

Benefits

• Competitive salary package

• Excellent career development and professional growth opportunities

• A Perkbox account with 24/7 access to discounts, wellbeing tools and exclusive perks

• Onboarding buddy program and access to an Employee Assistance Program

• Flexible working arrangements that support work–life balance

• Supportive, open leadership and a welcoming team culture

• Social events, team activities and an active social committee

• Central office location close to public transport, parking and local cafés

At Talis, we are proud to be an equal opportunity employer. We encourage applications from people of all genders, ages, cultural backgrounds, Aboriginal and Torres Strait Islander peoples, and individuals of all abilities. We are committed to providing an inclusive recruitment process, please let us know if you require any adjustments.

If this opportunity sounds like the right fit for you, we would love to hear from you. Please submit your resume and a cover letter outlining your skills and experience via the ‘Apply Now’ button. We review every application carefully and will be in touch if your experience is a strong match.