Project Accounts Executive

Job Summary

We are seeking a meticulous and responsible Project Accounts Executive to manage the company's full set of accounts and projec tcosting activities. The successful candidate will be responsible for maintaining accurate financial records, monitoring project costs and budgets, preparing financial reports, and ensuring timely completion of accounting duties.

The candidate should be independent, detail-oriented, and able to work closely with project teams, suppliers, subcontractors, and external accountants.

Key Responsibilities

1. Full Set of Accounts

• Handle the full spectrum of accounting functions, including accounts payable, accounts receivable, general ledger, and bank reconciliation.
• Maintain accurate accounting records and ensure all transactions are properly recorded.
• Prepare monthly management accounts, financial statements, and other financial reports.
• Manage invoicing, payment vouchers, receipts, and supplier payments.
• Monitor outstanding receivables and payables, and follow up on overdue payments.
• Perform monthly accounts closing and maintain proper accounting documentation.
• Assist in the preparation of annual budgets and cash flow forecasts.

2. Project Costing and Monitoring

• Prepare and maintain project costing reports, including project budgets, actual expenditure, and cost forecasts.
• Monitor project costs against approved budgets and identify cost variances.
• Track project revenue, material costs, labour costs, subcontractor expenses, and other project-related expenditures.
• Prepare project profitability reports and provide cost analysis to management.
• Monitor project progress claims, invoices, retention sums, and payments received.
• Coordinate with project managers to obtain project cost information and ensure accurate cost allocation.
• Maintain proper records of project expenses, purchase orders, supplier invoices, and subcontractor claims.
• Highlight potential cost overruns and financialrisks to management.

3. Tax, Audit and Compliance

• Assist in the preparation and submission of GST returns.
• Prepare schedules and supporting documents for annual audits and tax computations.
• Liaise with external auditors, tax agents, banks, and other relevant parties.
• Ensure compliance with applicable accounting standards, tax requirements, and company financial procedures.

4. General Responsibilities

• Maintain an organised filing system for financial and project-related documents.
• Support management with financial analysis and ad hoc reporting.
• Perform other accounting and finance-related duties as assigned.