Project Admin Assistant

Emirates Electrical & Instrumentation Company LLC is a proud member of the Ghobash Group. For almost 20 years, we have made vital contributions to the Oil & Gas sector of the UAE, executing both onshore and offshore projects. Abu Dhabi National Oil Company (ADNOC) is one of our main clients along with Tier 1 and Tier 2 EPC contractors in this sector. We have the expertise to carry out full EPC&M services for electrical and instrumentation works and bring our intrinsic knowledge to measure and automate exploration, production, separation, refining processes, and distribution through our localized services.

• Maintain and update site personnel records, attendance, timesheets, and leave records.

• Prepare daily, weekly, and monthly administrative reports.

• Coordinate mobilization and demobilization of employees to and from project sites.

• Manage site correspondence, emails, letters, and document filing systems.

• Assist in processing gate passes, work permits, and site access documentation.

• Maintain records of manpower deployment and accommodation arrangements.

• Coordinate transportation and logistics requirements for site personnel.

• Monitor office supplies, stationery, and site administrative inventory.

• Support onboarding and induction activities for new employees.

• Liaise with HR, Payroll, Procurement, and Finance departments regarding site requirements.

• Maintain records of company assets assigned to site personnel.

• Assist project management in preparing client-required documentation.

• Ensure compliance with company policies, client requirements, and HSE procedures.

• Organize meetings, prepare minutes of meetings, and follow up on action items.

• Handle telephone calls, visitor coordination, and general office administration duties.

• Diploma or Bachelor's Degree in Business Administration, Commerce, or related field.

• Minimum 2–5 years of administrative experience, preferably in Oil & Gas, EPC, Construction, or Industrial projects.

• Familiarity with site administration procedures and manpower management.

• Good knowledge of MS Office (Word, Excel, PowerPoint, Outlook).

• Experience in handling timesheets, employee records, and document control activities.

• Knowledge of UAE labor and site documentation requirements is an advantage.

• Strong coordination and communication skills.

• Excellent report preparation and documentation abilities.

• Proficiency in Microsoft Office (Excel, Word, PowerPoint).

• Working knowledge of project management tools such as Primavera P6 or MS Project.

• Ability to manage multiple priorities and meet deadlines.

• Strong analytical and organizational skills.