Project Admin / Assistant

• Liaise with clients and Building Management (BM) to handle all access applications.
• Prepare and submit BM documents, including PTW, SWP, WAH, MOS, RA, and others.
• Track the status of project applications and follow up as needed.
• Maintain accurate project documentation, ensuring all submissions comply with project specifications and client requirements.
• Collaborate with the Sales & Marketing Department to prepare quotations.
• Prepare delivery orders, progress claims, and invoices, verifying details with clients.
• Monitor clients’ payment statuses and finalize accounts for completed projects.
• Maintain and organize corporate documents, contracts, and compliance records related to equipment and operations.
• Manage and keep accurate records of company assets in the internal system.
• Perform any ad hoc tasks assigned by supervisors.

Requirements

• Diploma in Mechanical Engineering, Electrical Engineering, Building, Building Management, or Building Service Engineering.
• Experience in electrical, building cooling system and fire protection work for commercial projects is a plus.
• 1-2 years of relevant experience in the local construction industry.
• Strong organizational and time management skills, with the ability to multitask and prioritize.
• Excellent communication and interpersonal skills for liaising with clients, BM, and team members.
• Ability to work both collaboratively in a team and independently.
• Familiarity with industry regulations, standards, and best practices.
• Proficiency in Microsoft Office, Excel, and Outlook.
• Ability to multitask and prioritize tasks effectively.