PROJECT ADMIN ASSISTANT (CONSTRUCTION INDUSTRY)

• Location: Location: Woodlands
• Working Hours: 5.5 days (8am to 5:30pm, 8am to 12pm)

Job Description:

• Provide general administrative support to corporate and operational teams
• Handle documentation, filing, data entry, scanning, records management, and preparation of correspondence, reports, and forms
• Coordinate meetings, schedules, administrative logistics, and meeting room bookings
• Prepare and maintain meeting minutes, attendance records, action items, target dates, commitments, and follow-up records
• Follow up with relevant parties on outstanding meeting actions and deliverables until completion/closure, and maintain proper supporting records
• Ensure meeting records and related documents are properly consolidated, circulated where required, and filed for future reference
• Handle office supplies, stationery, vendors, and general office administration
• Handle company accommodation administration, including leasing, handover, maintenance coordination, air-conditioning servicing, issue resolution, and liaison with property agents
• Handle company-wide flight and accommodation arrangements as required
• Ensure office cleanliness, housekeeping, and general tidiness by coordinating cleaning schedules, monitoring service quality, and following up on proper execution by service providers
• Handle company asset allocation and monitoring, including issuance, transfer, usage tracking, return, and maintenance of accurate asset records
• Handle company vehicle administration, including road tax renewal, insurance matters, leasing arrangements, and related documentation
• Handle uniform allocation, issuance and return, maintain inventory records, and ensure stock levels are kept up to date
• Handle preparation and processing of related administrative documentation, records, invoices, and payments
• Coordinate and support company events, including team bonding activities, festive events, and company functions
• Maintain proper and accurate administrative records and ensure timely follow-up on assigned matters
• Any other duties as assigned

Requirements:

• Minimum GCE O-Level or equivalent
• Minimum 2 years of experience; construction or project environment is an advantage
• Able to handle documentation, filing, and basic administrative tasks independently
• Proficient in Microsoft Office applications (Word, Excel, Outlook)
• Good organizational and communication skills
• Proficiency in Mandarin is required to support work-related communication, coordination, meeting follow-ups, and administrative matters with Mandarin-speaking associates and stakeholders
• Flexibility to work extended hours, including overtime, weekends, and public holidays, is essential