Project Admin

Benefit:

• Staggered working hours available
• Work from home arrangement (subject to role and operational needs)
• Performance Bonus & AWS
• Medical coverage with panel clinics
• Team bonding activities & company incentive trips

Job Description

• Prepare, organise and distribute project documents to internal teams, clients and building management.
• Maintain project files, drawing registers, submission records and document-control logs.
• Track project schedules, submissions, approvals and outstanding matters to support timely project delivery.
• Coordinate daily material requests, fabrication schedules, work assignments and project-team transport.
• Prepare purchase requests and follow up with suppliers on materials, equipment and deliveries.
• Coordinate with Project Managers, site teams, suppliers and other departments on daily operational requirements.
• Handle project-related calls and emails, record messages accurately and follow up with the relevant parties.
• Arrange project meetings, prepare minutes and monitor agreed action items.
• Assist with worker deployment, attendance, timesheets and other manpower records.
• Support the preparation of progress reports, claims and project handover documents.
• Assist with site coordination, company events and exhibitions when required.
• Perform other project-administration and ad hoc duties assigned according to operational needs.

Requirements

• Diploma in Business Administration or a related field, or relevant practical experience.
• Experience in project administration or coordination is preferred.
• Proficient in Microsoft Word and Excel.
• Organised, detail-oriented, and able to manage several priorities and deadlines.
• Clear communication and good follow-up skills.
• Experience in M&E, ACMV, or construction is an advantage.