project admin

Key responsibilities

• Handle daily project administrative work and documentation
• Prepare, organise and maintain project files, records and correspondence
• Draft and reply to emails, letters and general project correspondence
• Follow up with consultants, contractors and suppliers on outstanding matters
• Coordinate and arrange project meetings, appointments and site meetings
• Prepare meeting agendas, minutes and follow-up action lists
• Maintain proper records of meeting minutes, reports, drawings, quotations, invoices, letters and other project documents
• Monitor and follow up on outstanding matters and ensure responses are received within the required timeframe
• Assist in preparing weekly/monthly project updates and reports for Management
• Coordinate information and documents between the office, project site, consultants and contractors

About you

• Diploma/Degree in Business Administration, Project Management, Construction Management or a related field
• Preferably 2–5 years of experience in project administration, property development, construction or a related industry
• Good Microsoft Office skills – Word, Excel and Outlook
• Good written and spoken English and Bahasa Malaysia