Project Admin

Project Admin – Timber & Tide

Role: Project Admin

Employment Type: Full-time

About the Role

Timber & Tide is looking for a proactive and well-organised Project Admin to support the day-to-day coordination, communication, research, documentation and administrative requirements of the project.

The role will involve regular coordination with government departments, consultants, institutions, stakeholders, vendors and other parties connected with the project.

Key Responsibilities

Coordinate day-to-day administrative and project-related activities.

Make official and follow-up calls to relevant government departments, tourism authorities, local bodies, institutions and other stakeholders.

Coordinate meetings, appointments, site visits and stakeholder discussions.

Follow up regularly with officials, consultants, vendors, researchers and project partners.

Research and collect information required for the project.

Collect details relating to government schemes, tourism initiatives, approvals, procedures, historical information, tourism statistics and relevant project references.

Identify and contact the appropriate departments, officials and institutions for required information.

Maintain an organised database of contacts, officials, stakeholders and project partners.

Maintain call records, meeting notes, follow-up lists and action trackers.

Draft basic emails, letters, messages and other project communications.

Coordinate collection of documents, photographs, quotations, reports and other supporting information.

Assist in compiling information required for project reports, presentations, concept notes and DPR preparation.

Follow up on pending approvals, submissions, appointments and information requests.

Coordinate with architects, consultants, researchers and other professionals associated with the project.

Support the organisation of meetings, stakeholder interactions, workshops and project-related programmes.

Coordinate field visits and ensure appointments and required information are arranged in advance.

Maintain project files and records in an organised manner.

Provide regular updates on pending matters, completed activities and upcoming priorities.

Candidate Profile

Graduate in any discipline.

Good communication skills in Malayalam and English.

Comfortable making calls and communicating with government officials, institutions and senior stakeholders.

Good internet research and information-gathering skills.

Working knowledge of Microsoft Word, Excel, Google Workspace and related tools.

Strong organisational and follow-up skills.

Ability to manage multiple activities and priorities simultaneously.

Professional and courteous communication style.

Willingness to travel locally when required.

Ability to work independently and take responsibility for assigned activities.

Key Skills

Administration | Project Coordination | Government Liaison | Stakeholder Communication | Research | Data Collection | Documentation | Follow-up Management | Meeting Coordination

Ideal Candidate

We are looking for someone who is resourceful, organised, persistent and execution-oriented. The candidate should be comfortable finding the right contacts, making calls, collecting information, coordinating with different parties and consistently following up until assigned activities are completed.

Pay: ₹15,000.00 per month

Work Location: In person