Project Admin

Job Summary

You will provide administrative support for project maintenance by managing data entry, scanning, filing, and updating records. You will coordinate inspection schedules, prepare invoices and lists, manage key collections, and assist with safety and account documentation to ensure smooth project operations.

Responsibilities

Enter and update project maintenance records accurately to maintain current documentation

Scan and file documents to organize project information for easy retrieval

Manage daily reports by updating and maintaining accurate records

Request and manage key collections and update related information in systems

Coordinate weekly inspection schedules to support project compliance and readiness

Prepare subcontractor invoices to facilitate timely payments

Compile lists to request SP opening accounts and M&E drawings for project needs

Generate safety entry QR codes and maintain associated records

Download and update photo documentation to track project progress

Provide general administrative support to the project team as needed

Perform ad-hoc duties assigned to support project operations

Write professional emails and letters to communicate effectively with stakeholders

Use Microsoft Office, Excel, and phone applications proficiently to complete tasks

Preferred competencies and qualifications

GCE 'O' Level, ITE in Office Skills, or Diploma in any field

Minimum 2 years of relevant administrative experience

Strong organizational skills to manage multiple tasks efficiently

Attention to detail to ensure accuracy in documentation and reporting

Ability to multitask and prioritize workload effectively