Project Admin

About the role

We are looking for a detail-oriented and organized Project Admin to support project documentation, record keeping, and day-to-day administrative activities. The successful candidate will assist in maintaining project documents, updating records, coordinating submissions, and ensuring proper documentation filing for smooth project operations.

Key responsibilities

• Maintain and organize project documents, drawings, correspondence, reports, and records.
• Assist in filing, scanning, photocopying, and maintaining electronic and hardcopy documentation.
• Update document registers, spreadsheets, and project records.
• Assist in tracking incoming and outgoing documents, submissions, approvals, and outstanding items.
• Coordinate with project teams, consultants, contractors, suppliers, and other departments regarding documentation matters.
• Ensure documents are properly named, recorded, filed, and accessible when required.
• Follow up on outstanding documents and pending submissions.
• Assist in preparing project documentation for meetings, progress claims, handover, and project close-out.
• Provide general administrative support to the project team as required.

About you

• Diploma or equivalent qualification in Business Administration, Office Administration, or a related field.
• Fresh graduates are encouraged to apply; administrative or documentation experience is an advantage.
• Proficient in Microsoft Office, especially Word and Excel.
• Good organizational skills and attention to detail.
• Able to manage multiple tasks and meet deadlines.
• Good communication and coordination skills.
• Willing to learn project documentation procedures and systems.
• Experience in construction, engineering, or interior fit-out is an advantage.