Project Admin Coordinator

$2,000 - $2,800 + Variable Bonus

A reputable main contractor with a strong track record in HDB, Condo, Landed Property, Commercial & Industrial Buildings.

5.5 days - HQ: Woodlands

Attractive welfare benefits + Opportunities for career improvement

Responsibilities

Maintain, organize, and update project documents, records, correspondence, and files, ensuring proper document and version control.

Prepare, compile, distribute, and submit documents to clients, consultants, contractors, suppliers, and relevant authorities.

Coordinate and follow up with clients, consultants, contractors, suppliers, and internal teams on project matters.

Arrange project and site meetings, visits, inspections, and activities.

Prepare meeting minutes, attendance records, and action lists.

Update project schedules, progress trackers, status reports, and handover records.

Assist in compiling progress updates and preparing reports and submissions for management and relevant parties.

Assist with obtaining and comparing quotations, preparing purchase orders, coordinating procurement requirements and commercial documents

Liaise with suppliers on pricing, material availability, and delivery schedules, and monitor timely delivery to site.

Coordinate manpower, materials, equipment, deliveries, and work arrangements with site personnel, contractors, suppliers, and internal teams.

Follow up on site requirements and escalate outstanding issues to the Project Manager or relevant person-in-charge.

Assist with invoice submissions, payment follow-ups, expense tracking, purchase orders, and maintaining financial records.

Assist with permit applications, PTW (Permit to Work), authority submissions, inspection documents, approvals, and other compliance requirements, ensuring timely submission and proper recordkeeping.

KINDLY INCLUDE THE FOLLOWING IN YOUR RESUME:
Expected salary

Notice period

Encasa Asia Employment Services LLP

EA Licence No: 13C6898

Email: [email protected]

ENCASA ASIA EMPLOYMENT SERVICES LLP

We are a Local Employment Agency that specializes in candidate Personality Career Profiling Assessment with an in-depth discussion on the career objectives so that we can help our talent advance in the best career.

In Encasa Asia, we specializes in placing people for our clients to support their vision and growth and invest in developing meaningful connections.

Our client will be presented with a selection of well-matched individuals, and our recommendations will be tailored to the client’s requirements. Providing a seamless start for both the company and your new employee.