Project Admin Coordinator - Urgent Hiring!

About the role

We are seeking a highly organized and proactive Project Admin Coordinator to support day-to-day project operations by coordinating documentation, tracking progress, managing communication, and ensuring smooth administrative workflow across project teams. You will play a central role in ensuring smooth site operations and efficient resource management.

Key responsibilities

• Support project team lead and engineers with scheduling, progress tracking, and follow ups.
• Liaise with contractors, suppliers, and internal teams to ensure smooth communication and timely resolution of issues.
• Assist in procurement coordination, including preparing purchase requests, and tracking deliveries.
• Plan and schedule manpower for construction, engineering, and maintenance works.
• Coordinate daily deployment of technicians, subcontractors and service providers.
• Track site teams movements and arrange last minute manpower changes.
• Ensure manpower allocation complies with project timelines, safety requirements, and client expectations.
• Liaise with site supervisors and engineers to resolve any scheduling conflicts.
• Source and evaluate quotations for materials, tools, equipment, and services.
• Prepare purchase requests and follow through on procurement approvals.

About you

• Minimum Higher Nitec or Diploma holders, or experience in related fields.
• Preferably 2–3 years of administrative experience in construction, engineering services, or facilities/maintenance operations.
• Proficient in MS Office (Excel, Word) and scheduling tools.
• Excellent coordination, planning, multi-tasking, resourceful and able to anticipate project needs.
• Familiarity with procurement processes and basic technical terminology.
• Detail oriented, organized, and able to work independently in a fast paced environment.
• Good communication, problem solving skills and customer service mindsets.