Project Admin cum Document Controller (QA/QC)

About the role

SCG Control Solution Sdn Bhd is seeking a Project Admin cum Document Controller (QA/QC) to join our team on a full-time basis based in Penang Island / Puchong, Selangor. This is a pivotal role that combines administrative support with specialised document control and quality assurance responsibilities. You will play a critical part in ensuring that project documentation is meticulously managed, organised and compliant with quality standards. This position is essential to maintaining operational efficiency and ensuring that all QA/QC processes are properly documented and tracked throughout project lifecycles.

Key responsibilities

• Manage and maintain comprehensive project documentation, including quality assurance and quality control records
• Implement and enforce document control procedures and protocols across project teams
• Organise, file and archive project documents in both physical and digital formats, ensuring easy retrieval and accessibility
• Track and monitor document versions, revisions and approvals to maintain version control integrity
• Prepare and maintain QA/QC reports, logs and audit trails in accordance with established standards
• Support project administrators with administrative tasks including scheduling, correspondence and meeting coordination
• Liaise with project team members, stakeholders and relevant departments to collect and distribute documentation
• Ensure compliance with regulatory requirements, company policies and industry standards related to document management
• Conduct regular audits of documentation systems to identify gaps and implement improvements
• Assist in the development and updating of document control templates, checklists and procedures

What we're looking for

• Proven experience in document control, records management or a related administrative role within a project-based or quality-focused environment
• Strong organisational skills with the ability to manage multiple documents and projects simultaneously
• Proficiency in document management systems and Microsoft Office applications (particularly Excel and Word)
• Knowledge of QA/QC processes and quality standards, or willingness to develop this expertise
• Excellent attention to detail with a demonstrated commitment to accuracy and compliance
• Strong communication skills, both written and verbal, with the ability to work effectively across teams
• Familiarity with project management principles and workflows
• Ability to work independently whilst collaborating effectively with colleagues
• A methodical approach to problem-solving and process improvement
• Relevant qualifications in administration, records management or quality assurance would be advantageous

What we offer

At SCG Control Solution Sdn Bhd, we provide a supportive and professional work environment where your contributions are valued. We offer a full-time position with competitive remuneration and the opportunity to develop your expertise in document control and quality management. We are committed to supporting the professional growth of our team members and providing a workplace where you can build a meaningful career. We welcome conversations about how we can support your success in this role.

About us

SCG Control Solution Sdn Bhd is a dedicated service provider specialising in control solutions and administrative support. We are committed to delivering excellence through meticulous attention to detail, robust documentation practices and adherence to the highest quality standards. Our team works collaboratively to support our clients' operational needs and project success. We pride ourselves on fostering a professional environment where expertise in records management and quality assurance drives organisational efficiency and compliance.

Apply now

If you are a detail-oriented professional with a passion for document management and quality assurance, we would like to hear from you. Please submit your application including your CV and a cover letter outlining your relevant experience and interest in this position.