Project Admin Executive

Responsibilities

1. Provide day-to-day administrative and coordination support to the Project Team.
2. Prepare, organise, maintain, and update project-related documents, records, reports, and correspondence.
3. Monitor project timelines, deliverables, and outstanding matters, and follow up with the relevant parties when necessary.
4. Coordinate meetings, prepare meeting materials, and record meeting minutes where required.
5. Liaise and coordinate with internal departments, clients, vendors, contractors, and other relevant stakeholders.
6. Assist in preparing project reports, progress updates, presentations, and other required documentation.
7. Maintain an organised filing and document control system to ensure proper record keeping and easy retrieval of information.
8. Assist with project-related purchasing, invoicing, claims, payment follow-ups, and other administrative processes where applicable.
9. Track and follow up on project-related submissions, approvals, and deadlines.
10. Support the Project Manager and project team with any other administrative or coordination duties as assigned.

Requirements

• Diploma or Bachelor's Degree in Business Administration, Project Management, Management, or a related field.
• At least 1–2 years of working experience in project administration, administrative support, project coordination, or a similar role.
• Fresh graduates with strong administrative or project coordination exposure may also be considered.
• Good organisational, coordination, and time-management skills.
• Able to multitask, prioritise tasks, and work independently with minimal supervision.
• Strong attention to detail and good follow-up skills.
• Good written and verbal communication skills in English and Bahasa Malaysia.
• Proficient in Microsoft Office, particularly Excel, Word, and PowerPoint.
• Experience with project documentation, reporting, invoicing, claims, or document control will be an added advantage.