PROJECT ADMIN EXECUTIVE (CONSTRUCTION)

About the role

Provide administrative support to the Project Team and ensure smooth day-to-day project operations.

Key responsibilities

• Prepare, organise and maintain project documents, records and correspondence
• Assist in preparing project reports, meeting minutes, letters, memos and other documentation
• Manage and update project filing systems, both physical and electronic
• Coordinate and follow up with project team, subcontractors, suppliers and other relevant parties
• Assist in monitoring project documents, submissions, approvals and deadlines
• Prepare Purchase Orders (PO), Delivery Orders (DO), invoices and other project-related documents when required
• Assist with project cost tracking, payment documentation and basic administrative records
• Maintain records of site attendance, manpower, material deliveries and other project-related information
• Arrange meetings, site visits and appointments for the Project Team
• Handle incoming and outgoing correspondence related to projects

About you

• Diploma/Degree in Business Administration, Management, Construction Management or related field
• 1–2 years of experience in project administration, construction administration or a similar role is preferred
• Fresh graduates with relevant experience/internship are encouraged to apply
• Proficient in Microsoft Office, especially Word and Excel
• Good documentation, filing and organisational skills
• Good communication and coordination skills
• Able to multitask, work independently and meet deadlines
• Detail-oriented and responsible in handling project documents
• Experience in the construction/property industry will be an advantage