Project Admin Officer

About the role

This is a Project Administration role supporting project managers in planning, executing, and closing projects. You will maintain project trackers, manage documentation, generate reports, coordinate communication between teams and stakeholders, ensure compliance with company policies and HSSE protocols, and provide administrative support across multiple project functions.

Key responsibilities

• Support project managers in planning, executing, and closing projects
• Maintain and update project trackers, ensuring all data is accurate and up-to-date
• Assist in preparing project schedules, timelines, and milestones
• Create, manage, and organize project documentation, including contracts, agreements, reports, and correspondence
• Generate regular reports on project status, progress, and key metrics for management review
• Act as a liaison between project teams, clients, and other stakeholders
• Schedule and coordinate project meetings, including preparing agendas, taking minutes, and following up on action items
• Ensure all project activities comply with company policies, industry standards, and regulatory requirements
• Maintain and update HSSE documentation, including risk assessments, safety checklists, and incident reports
• Assist in tracking project budgets and expenses

About you

• Diploma or degree in Business Administration, Project Management, or a related field
• Proven experience in project administration, preferably in the telecommunications industry
• Excellent organizational skills with a keen eye for detail
• Proficiency in using project management software and tools such as Microsoft Project, Excel, and other tracking tools
• Strong written and verbal communication skills
• Ability to multitask and manage multiple projects simultaneously
• Strong problem-solving skills and the ability to work independently
• Knowledge of HSSE regulations and experience in maintaining HSSE documentation
• Commitment to upholding high HSSE standards and promoting a safe and secure work environment