Project Admin (Procurement)

Job Summary

We are seeking a detail-oriented and organised Project Admin (Procurement) to provide administrative and procurement support for our engineering and construction projects. The successful candidate will coordinate purchasing activities, monitor material deliveries, maintain procurement records, and prepare weekly reports to support project operations.

Key Responsibilities

• Prepare and process purchase requisitions, purchase orders (POs), and other procurement-related documents.
• Obtain quotations from suppliers and subcontractors and compare pricing, specifications, and delivery lead times.
• Coordinate with suppliers, subcontractors, project engineers, and internal departments to ensure timely procurement and delivery.
• Monitor purchase orders, material delivery schedules, outstanding orders, and pending procurement activities.
• Prepare and submit weekly procurement reports covering purchase order status, material delivery updates, outstanding items, and potential delays.
• Maintain accurate procurement records, including quotations, purchase orders, delivery orders (DO), invoices, and supplier information.
• Verify delivery orders against purchase orders and follow up on discrepancies or delivery issues.
• Coordinate with the Finance Department on invoice verification and supplier payment documentation.
• Update procurement trackers and ensure proper filing and maintenance of documents.
• Perform other project administrative and procurement duties as assigned by management.

Requirements

• Diploma or equivalent qualification in Business Administration, Procurement, Supply Chain Management, or a related field.
• Minimum 1–2 years of experience in project administration, procurement, purchasing, or a related role.
• Good communication and interpersonal skills, with the ability to coordinate effectively with suppliers, subcontractors, and internal project teams.
• Proficient in Microsoft Office, particularly Excel and Word.
• Good organisational skills, attention to detail, and the ability to manage multiple tasks and meet deadlines.
• Able to prepare accurate weekly reports and maintain proper documentation.
• Able to work independently and collaboratively in a team environment.
• Proactive, responsible, and effective in following up on outstanding tasks.
• Experience in the engineering, construction, mechanical, power generation, or data centre industry will be an added advantage.
• Familiarity with procurement documentation, supplier coordination, material tracking will be an added advantage.
• Proficiency in advanced Microsoft Excel functions and SQL for data management, reporting, and analysis will be an added advantage.

Pay: RM3,000.00 - RM4,000.00 per month

Benefits:

• Dental insurance
• Free parking
• Health insurance

Work Location: In person