Project Administration & Document Control

Kwinana Beach | 4 or 5 days per week | School hours considered

Doina Engineering & Construction is seeking an experienced and highly organised administrator to join our team in Kwinana Beach.

This is a varied administration role supporting our Project, Operations and Quality teams, with a strong focus on project documentation and document control.

We are looking for someone with a strong administration background, excellent attention to detail and the ability to confidently manage multiple tasks and priorities. Previous experience in MDRs or document control is an advantage but is not essential, with full training provided.

Why join us?

We’re a friendly, close-knit team who work well together and support each other. We value a positive workplace where everyone contributes, communicates openly and is willing to lend a hand when needed.

Finding the right person for our team is important to us. We’re looking for someone who will enjoy being part of our workplace, build good relationships with the people around them and become a valued, long-term member of the team.

We offer

• 4 or 5 days per week
• School hours considered for the right candidate
• Full training in MDR and document control processes
• A friendly and supportive team environment
• A stable, long-term opportunity based in Kwinana Beach

About the role

You will help keep the documentation behind our engineering projects organised, accurate, complete and on track.

Your responsibilities will include:

• Maintaining project document registers and electronic filing systems
• Collecting, checking and organising project documentation
• Following up suppliers, subcontractors and internal team members for outstanding documentation
• Checking documentation against relevant project and job information
• Maintaining document revisions, approvals and outstanding item records
• Preparing documentation for client submissions and project handovers
• Assisting with quality documentation, including certificates, inspection reports and other project records
• Providing general administration and document control support to our Project, Operations and Quality teams

About you

To be successful in this role, you will have:

• A strong administration background
• Excellent organisational skills and exceptional attention to detail
• The ability to multitask, prioritise and manage competing deadlines
• Strong Microsoft Office skills, particularly Excel, Word and Outlook
• Good written and verbal communication skills
• A proactive approach and confidence following up outstanding information
• The ability to work independently and take ownership of your responsibilities
• A positive attitude and the ability to work well in a team environment
• Experience in engineering, construction, manufacturing, mining, QA/QC or document control would be highly regarded but is not essential.

How to apply

If you’re an experienced administrator looking for a varied role with flexibility, a supportive team and the opportunity to learn new skills, we’d love to hear from you.

Please apply with your current resume and current professional referees.

Shortlisted applicants will be required to provide suitable professional references as part of the recruitment process.