Project Administration Assistant - Marine & Engineering

About ABL

ABL is a leading global consultancy providing marine, engineering and technical services to the energy, maritime, ports and infrastructure sectors. With offices across the world, we support some of the industry’s most complex and high-profile projects.

We are seeking a motivated and organised Project Administration Assistant to join our Perth office. This is an excellent opportunity for someone looking to develop a long-term career in administration, project support and business operations within a respected international consulting business.

Working closely with the Office Manager, Project Managers and Directors, you will play an important role in supporting the day-to-day operations of our Marine and Engineering teams.

About the Role

This is a varied role that offers exposure to many areas of the business. You will receive training and support while developing skills in project administration, document control, invoicing and business support.

Key responsibilities include:

• Supporting project setup, document control and project close-out activities
• Supporting project teams with scheduling, logistics and coordination activities
• Assisting with timesheet and expense management
• Supporting invoicing, reconciliations, client payment follow-up and project financial administration
• Maintaining freelancer and contractor records, including onboarding documentation
• Assisting with quality, health, safety and environmental documentation and reporting
• Formatting company documents and preparing work orders
• Maintaining training records and administration registers
• Managing incoming calls and shared office inboxes
• Ordering office and kitchen supplies
• Providing general administrative support across the Perth office

About You

We are looking for a proactive and detail-oriented individual who enjoys supporting others, learning new systems and contributing to a high-performing team environment.

Behavioural Attributes

You will be someone who:

• Takes initiative and follows tasks through to completion
• Enjoys being organised and solving problems
• Communicates confidently with different stakeholders
• Works well both independently and as part of a team
• Maintains a high level of attention to detail

Essential Requirements

• Previous experience in an administration, customer service, accounts or office support role
• Strong attention to detail and accuracy
• Good organisational and time management skills
• Intermediate Microsoft Office skills, including Outlook, Word and Excel
• Strong written and verbal communication skills
• A positive attitude and willingness to learn new systems and processes
• Ability to manage multiple tasks and priorities
• Australian work rights

Desirable

• Exposure to project administration or document control
• Experience using business or ERP systems
• Experience within engineering, consulting, resources, maritime or related industries

What We Offer

• Supportive and collaborative team environment
• Structured training and ongoing development
• Exposure to local and international projects
• Opportunity to develop project administration and business support skills
• Career pathways into project administration, finance support or office management
• Modern Perth office location
• Friendly and inclusive office culture
• Employee wellbeing initiatives
• Full-time position with flexibility around start and finish times for the right candidate

ABL is an equal opportunity employer. We value diversity and are committed to creating an inclusive workplace where everyone feels respected, supported and able to succeed.