Project Administration Clerk

JOB PURPOSE

To assist the Project Coordinator and Project Team with daily administrative duties, including document printing, registration, distribution and filing, to ensure smooth project documentation processes.

KEY RESPONSIBILITIES

• Assist in printing, photocopying, scanning and preparing project documents and engineering drawings.
• Assist in project registration, document registration and updating relevant records.
• Arrange and distribute project documents to the respective departments as instructed.
• Maintain proper filing and organization of project documents in both hardcopy and softcopy formats.
• Assist in preparing and compiling documents for internal and external submissions.
• Update document registers and maintain proper records for easy reference and retrieval.
• Provide general administrative and clerical support to the Project Coordinator and Project Team.
• Assist in updating document registers, distribution lists and tracking records.
• Monitor document movement and status based on instructions from the DCC team.
• Assist in identifying outstanding documents and follow up with relevant personnel.
• Help maintain records of incoming and outgoing documents.
• Perform other related duties assigned by the superior from time to time.

KEY ACCOUNTABILITIES

• Ensure assigned documentation tasks are completed accurately and on time.
• Maintain proper and updated project documentation records.
• Ensure documents are correctly filed and distributed to the intended parties.
• Support the Project Coordinator in minimizing administrative workload and documentation delays.

Requirements:

• Minimum SPM or Diploma in any discipline.
• Basic knowledge of Microsoft Office (Word, Excel, Powerpoint and Outlook).
• Good organizational skills and attention to detail.
• Responsible, hardworking and willing to learn.
• Able to work independently and as part of a team.
• Fresh graduates or candidates without prior working experience are welcome to apply.