Project Administration

Join a Leader in Integrated Security Solutions

ARA Security is one of Australia's leading providers of electronic security solutions, delivering innovative and reliable outcomes across commercial, government, healthcare, education and critical infrastructure sectors. As part of the ARA Group, we pride ourselves on our people, our culture, and our commitment to excellence.

We are seeking a highly organised and proactive Project Administrator to support our Projects Team based in Kingsgrove. This is an excellent opportunity for someone with strong administration and coordination skills who enjoys working in a fast-paced project environment.

About the Role

Reporting to the Project Team Leader, the Project Administrator plays a critical role in supporting the successful delivery of security projects from commencement through to completion.

You will be responsible for maintaining project documentation, coordinating project administration activities, preparing Inspection and Test Plans (ITPs), managing document control processes, and ensuring projects are closed out efficiently and in accordance with company and client requirements.

Key Responsibilities

• Compile project handover documentation and project close-out packages.
• Coordinate the collection of as-built drawings, warranties, commissioning reports, practical completion certificates, asset registers, and ITP records.
• Prepare project-to-service handover documentation.
• Track outstanding documentation to ensure timely project completion and final invoicing.
• Assist with project setup and ongoing administration activities.
• Maintain accurate project records and document control systems.
• Coordinate purchase orders, invoices, and project-related administration.
• Monitor project documentation compliance requirements.
• Support Project Managers with reporting, scheduling, and project coordination tasks.
• Liaise with clients, suppliers, technicians, and internal stakeholders to facilitate project delivery.

About You

You are a detail-oriented professional who thrives on organisation and enjoys ensuring projects are delivered efficiently and accurately.

To be successful, you will have:

• Previous experience in a Project Administration, Project Coordination or similar role.
• Experience within the security, telecommunications, electrical, construction, or infrastructure industries.
• Understanding of project delivery methodologies and contract administration processes.
• Familiarity with ITPs, practical completion documentation, and project handover requirements.
• Strong document control and organisational skills.
• Ability to manage multiple projects, priorities and deadlines simultaneously.
• Excellent communication and stakeholder management skills.
• High level proficiency in Microsoft Office Suite, particularly Excel, Word and Outlook.
• Strong attention to detail and a proactive approach to problem solving.

Why Join ARA Security?

• Be part of a respected Australian-owned organisation.
• Work with an experienced and supportive project team.
• Career development opportunities within the broader ARA Group.
• Stable full-time position with long-term growth potential.
• Collaborative and values-driven culture.
• Access to employee benefits and wellbeing initiatives.

Apply Now

If you are looking for a challenging and rewarding role where your organisational skills can make a real impact, we'd love to hear from you.

Apply today and become part of the ARA Security team.