Project Administration Coordinator (German speaker) (m/f/d)

We love challenges. We love to build. We love to make things happen.
At JUSTROCKET, we're assembling the brightest minds to create exceptional teams and an ecosystem of like-minded and execution-oriented experts. Since 2016, we have been the heartbeat of the tech community in Cluj-Napoca.

About the project:

Join our partner, an innovative IT service provider, and support the backbone of their project business. Our partner works with tools like SAP, hosting contracts, and staffing agreements, and needs someone who keeps invoicing, onboarding, and internal processes running smoothly.

You will work closely with project managers, finance, and sales, making sure every project is set up correctly in SAP and billed on time.
Some more interesting project facts

💡 Part-time role with flexibility around peak periods, such as month start or vacation coverage

💡 Core processes run through SAP, covering invoicing, project onboarding, and controlling

💡 You support service level agreements, hosting contracts, and staffing arrangements

💡 Desired start date is as soon as possible

💡 And much more – let's talk!

Aufgaben

You will play a key role in keeping project administration accurate and on time. You will become a key member of the team, working across departments to support project managers and finance.

As part of your daily business, you will:

⏩ Create invoices on time, checking individual billing models and supporting project managers

⏩ Run internal project onboarding in SAP and handle initial customer communication

⏩ Support the ongoing development of internal processes around project management, billing, and controlling

⏩ Manage SAP based administration for service level agreements, hosting contracts, and staffing arrangements, covering planning, controlling, and billing

⏩ Support project managers with coordination, controlling, and checking timely delivery, including time tracking and budget

⏩ Support customer communication, monitor feedback, and coordinate follow up actions on budget and contract terms

⏩ Support supplier account management, including setting up accounts and tracking security awareness

⏩ Support monitoring and controlling of project data in the system

Qualifikation

You shall bring:

✅ Completed vocational training with first experience in a commercial role

✅ At least two years of experience in project administration

✅ Comfortable working closely with different departments, strong team and communication skills

✅ Good understanding of IT processes and workflows

✅ Ownership and structure when taking on tasks, comfortable with numbers

✅ Fluent in English and good German, written and spoken

✅ Structured way of working, precise, quick to learn, and not afraid to approach people directly

Benefits

We provide

💪 Assistance in setting up the project/integrating with the team

💪 Guidance while onboarding

💪 Support in any aspect of your activities

💪 Free choice of hardware

💪 Perks like private health insurance and 7card

💪 Regular team events like a week in a mountain hut

💪 Hybrid work mode (we will empower a flexible hybrid mode forever)

💪 Central working place in a big company house with lots of community space such as garden, BBQ area, and much more

💪 anything you are missing – let's talk!

Some final words

You will be joining a dynamic and cross-border project team in Cluj, working closely together with the management, and the internal admin team.

If you have any further questions feel free to contact us any time!

Looking forward to meeting you for a (virtual) coffee or tea ☕️