Project Administration Coordinator - Professional Learning

Project Administration Coordinator - Professional Learning
$75,000 - $80,000 + Super + NFP Salary Packaging | Hybrid Working 

Join a well-established not-for-profit making a tangible difference across communities. This respected organisation delivers a diverse range of professional learning, training and development initiatives that support member organisations across Victoria.

Due to continued growth and investment, a newly created role has become available for a Project Administration Coordinator to join a growing PMO function and support the successful delivery of training programs, events and professional learning initiatives.

This is an exciting opportunity for an organised and proactive administrator who enjoys coordinating moving parts, building relationships and ensuring programs run smoothly from planning through to delivery and reporting.

Working closely with a highly regarded Professional Learning Coordinator and the broader PMO team, you'll have the opportunity to shape the role and contribute to continuous improvement initiatives as the function continues to evolve.

The Opportunity
Reporting to the Senior Project Management Officer, you'll coordinate the administration and delivery of a broad portfolio of professional learning programs, events and projects.

You'll play a central role in managing registrations, communications, reporting, governance activities and stakeholder engagement, ensuring participants enjoy a seamless experience while supporting the successful delivery of key organisational initiatives.

This role would suit someone from an events, training, project administration or program coordination background who enjoys variety, organisation and stakeholder interaction.

Key Responsibilities

• Coordinate professional learning programs, workshops and training initiatives
• Manage participant registrations, attendance records and communications
• Maintain project schedules, trackers and program documentation
• Coordinate meetings, prepare agendas and take minutes
• Monitor program milestones, actions and reporting deadlines
• Prepare attendance, participation and performance reports
• Maintain governance, compliance and audit documentation
• Support system administration and reporting through Monday.com
• Assist with testing, implementation and continuous improvement initiatives
• Liaise with internal stakeholders, participants, presenters and external providers
• Support basic financial administration, expenditure tracking and invoice processing
• Coordinate venue, catering and logistical arrangements where required

About You
We're open to candidates from a variety of backgrounds including:

• Project Administration
• Program Coordination
• Events Coordination
• Training Administration
• Learning & Development Coordination
• Member Services
• Operations Administration

You'll bring:

• Outstanding organisational and time management skills
• Strong attention to detail and ability to manage multiple priorities
• Excellent customer service and stakeholder management skills
• Strong written and verbal communication skills
• Experience coordinating events, programs or projects
• Confidence preparing reports and maintaining accurate records
• Proficiency across Microsoft Office and business systems
• A proactive, solutions-focused approach

Highly Regarded

• Experience using Monday.com or similar project management platforms
• Exposure to training, education, events or professional learning environments
• Experience preparing reports, dashboards and program documentation
• Previous experience working within a PMO or project-based environment

Why Join?

• $75,000 - $80,000 + Super
• NFP salary packaging benefits to increase your take-home pay
• Hybrid working arrangement (3 days office / 2 days WFH)
• Tuesday office collaboration day
• Newly created role with the opportunity to shape processes and make it your own
• Join a growing PMO function with strong organisational support
• Work alongside a collaborative and highly regarded team
• Exposure to a broad range of projects, events and professional learning programs
• Variety, stakeholder interaction and meaningful work
• Long-term career opportunity within a respected not-for-profit

This is an excellent opportunity for a highly organised coordinator who enjoys bringing people, processes and projects together. If you thrive in a busy environment and love seeing programs successfully delivered from start to finish, we'd love to hear from you.