Project Administration Executive

The Project Administration Executive will provide comprehensive administrative and coordination support for projects, ensuring smooth execution from tender preparation through project completion. The role involves managing project documentation, coordinating with internal departments, customers, suppliers, and project stakeholders, as well as supporting tender activities, project tracking, and reporting.

Responsibilities:

• Provide administrative and coordination support to the project team throughout the project lifecycle.

• Assist in identifying and monitoring projects, tender opportunities, and customer requirements.

• Prepare, compile, review, and maintain tender documents, proposals, quotations, and related submission materials.

• Coordinate project documentation, including contracts, purchase orders, delivery schedules, progress reports, inspection records, and correspondence.

• Maintain proper document control and ensure all project files are updated and organized.

• Monitor project timelines, milestones, and deliverables to support timely project completion.

• Coordinate with internal departments such as Sales, Procurement and Finance to ensure smooth project execution.

• Liaise with customers, suppliers, contractors, and external stakeholders on project-related documentation and coordination matters.

• Assist in tracking project costs, invoices, payment documentation, and other commercial records.

• Support tender submission processes, including document preparation, compliance checks, and submission deadlines.

• Ensure project activities and documentation comply with company procedures and customer requirements.

• Assist in improving project administration processes, reporting systems, and documentation practices.

• Perform other duties and responsibilities assigned by management.

Requirements:

• Bachelor's Degree in Science, Engineering, or a related field.
• At least 2 years of experience in project administration, tender administration, or project coordination.
• Familiarity with tender documentation and project administration processes.
• Proficient in Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Good communication skills in English and Bahasa Malaysia.