Project Administration Executive

COMPANY OVERVIEW

Established in 2006, VCS Group (https://vcsinterior.com) has grown into a leading multi-disciplinary interior design and build company with many years of experience. We specialize in design & build, home furnishing, renovation, and maintenance services, offering comprehensive solutions tailored to diverse client needs.

Our success is driven by innovation, craftsmanship, and strategic resource integration, allowing us to deliver high-quality, efficient, and aesthetically pleasing spaces. From residential to commercial and hospitality projects, we transform visions into reality with precision and creativity.

With a strong track record and commitment to excellence, VCSi Group continues to shape the future of interior design and construction, creating inspiring environments that exceed expectations.

WHY JOIN US?

• Gain exposure to the full lifecycle of design and build projects.
• Develop knowledge in project coordination, contract administration and commercial processes.
• Work closely with experienced Project Managers and industry professionals.
• Opportunity to build a long-term career within the design and construction industry.
• Dynamic and hands-on working environment.

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Key Responsibilities

Project & Contract Administration

• Assist in the preparation, administration and management of project-related contracts, agreements, quotations and supporting documents.
• Maintain proper records and documentation for contracts, variations, claims, purchase orders and project correspondence.
• Monitor and track important contractual and project-related deadlines.

Project Documentation & Coordination

• Organise and maintain project files, documents, drawings, correspondence and records.
• Ensure project documentation is properly updated, filed and easily accessible.
• Assist in preparing project reports, meeting minutes and other management documentation.

Quotation, Variation & Commercial Support

• Assist in the preparation and administration of quotations and variation orders.
• Coordinate with Project Managers, designers, suppliers and subcontractors to obtain relevant supporting information.
• Maintain records of project variations, approvals and related documentation.

Cross-Functional Coordination

• Work closely with Project Managers, Site Supervisors, Designers, Procurement and Finance teams.
• Follow up on outstanding documents, approvals and information required for project execution.
• Support effective communication and coordination between internal teams and external parties.

Compliance & Process Improvement

• Ensure documentation and administrative processes comply with company procedures and project requirements.
• Identify gaps or inefficiencies in project administration processes and recommend improvements.
• Assist in maintaining standard templates, registers and project administration systems.

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QUALIFICATIONS

• Education & Experience

  • Bachelor’s Degree in Business Admin, Law, Construction Management, Quantity Surveying, or any other related field.
  • Minimum 1–5 years experience in contracts administration within design & build, construction, or interior fit-out projects.
  • Fresh graduates are encouraged to apply
  • Exposure to Malaysian construction contracts (FIDIC, PAM, JKR, CIDB standards) is an added advantage.

  Technical & Professional Skills

  • Good knowledge of contract law, tender procedures, and construction agreements.
  • Proficient in Microsoft Office, contract management software, and project documentation tools.
  • Ability to interpret legal language and translate it into practical project actions.

  Soft Skills

  • Excellent attention to detail and organizational skills.
  • Strong analytical, negotiation, and problem-solving abilities.
  • Effective communication skills in English and Bahasa Malaysia; Mandarin is an advantage.

  Personal Attributes

  • Highly responsible, ethical, and professional.
  • Able to manage multiple contracts simultaneously and meet deadlines.
  • Proactive in identifying risks and suggesting solutions.

We offer pleasant working environment and a competitive remuneration package, commensurate with qualifications and experience.

Interested candidates are invited to apply online. Only shortlisted candidates will be notified