Project Administration Executive

About the role

Provide administrative support to project teams and management, managing project documentation, coordination with stakeholders, and general office administration.

Key responsibilities

• Provide administrative support to project teams and management
• Prepare, organise and maintain project documents, quotations, purchase orders, invoices and related records
• Coordinate project documentation, submissions, approvals and follow-ups with clients, consultants, contractors and suppliers
• Assist with project schedules, meetings, site documentation and progress tracking
• Handle general office administration including filing, stationery, utilities and office supplies
• Prepare correspondence, reports, meeting minutes and other administrative documents
• Assist with procurement and coordinate with suppliers / subcontractors on orders, deliveries and documentation
• Maintain proper records of project and company documents, both physical and digital
• Assist with accounts-related administrative tasks such as invoice submission, payment tracking and document preparation
• Support management and project team with ad-hoc administrative tasks as required

About you

• Diploma / Degree in Business Administration, Management, Construction, or related field
• Candidates with 1–3 years of experience in project administration, office administration or a similar role are preferred. Fresh graduates and candidates with relevant experience are also encouraged to apply.
• Experience in fit-out construction, design and renovation industry is a plus
• Good organisational and documentation skills with strong attention to detail
• Proficient in Microsoft Office, particularly Word and Excel
• Good communication and coordination skills
• Able to multitask, prioritise work and meet deadlines
• Able to work independently and coordinate effectively with project teams
• Responsible, organised and willing to learn
• Able to work under pressure in a fast-paced environment