Project Administration Executive (Location : Johor)

In line with our continued growth and expansion plans, and in tandem with several active development and construction projects in Johor, we are seeking suitably qualified, dynamic, and committed professionals to join our team.

Duties & Responsibilities:

• 1. Project & Technical Documentation

  • Maintain and manage digital and physical filing systems for all project documentation.
  • Coordinate documentation with architects, planners, and consultants for project submissions (e.g. KM,SBKS).
  • Prepare reports, presentations, and project updates for internal and management use.

• 2. Authority Submission & Compliance

  • Assist preparation of submission documents to government authorities.
  • Monitor submission requirements, timelines, and development-related fees (e.g. ISF, development charges).
  • Ensure proper documentation for audits and regulatory requirements.

• 3. Financial & Payment Coordination

  • Liaise with Finance Department to ensure timely payment processing.
  • Check, process, and monitor consultant claims, reimbursements, and related expenses.

• 4. Administrative & Operational Support

  • Manage incoming and outgoing correspondence, document circulation, and filing.
  • Coordinate meetings, prepare minutes, and manage scheduling for the Planning Team.

• 5. Stakeholder & Project Coordination

  • Liaise with internal teams, consultants, and authorities on project matters.
  • Assist in audit processes by ensuring accessibility of project documentation.
  • Support core project team members in project execution and assigned tasks to ensure timely delivery.

• 6. Property & Transaction Administration

  • Process and track purchaser-related documentation (e.g. transfer forms, land title requisitions).
  • Coordinate with sales teams, legal teams, and HQ for documentation completeness.
  • Process contributions and payments to authorities or relevant bodies.

Requirements:

·       Diploma/Degree in Business Administration, Property, Planning, or related field.

·       3 - 5 years of work experience in property development, construction, or consultancy is an advantage.

·       Proficient in Microsoft Office (Excel, PowerPoint, Word).

Kindly click “Quick Apply” if you are keen to join us!