Project Administration Head

About the role

We are seeking an experienced Project Administration Head to join yuni bersaudara sejahtera in Pekanbaru, Riau. This is a full-time position that plays a crucial strategic role in overseeing and managing all administrative functions related to our construction projects. As Project Administration Head, you will be responsible for ensuring smooth project operations, maintaining comprehensive documentation, coordinating between teams, and implementing robust administrative systems that support project delivery and organisational success. This role is essential to maintaining operational efficiency and ensuring compliance across all project activities.

What you'll be doing

• Overseeing all administrative operations and documentation processes for multiple construction projects
• Coordinating communication between project teams, stakeholders, clients and external parties to ensure clarity and alignment
• Managing project schedules, timelines and milestones through effective administrative planning and tracking systems
• Maintaining comprehensive project records, contracts, permits and compliance documentation with meticulous attention to detail
• Developing and implementing standardised administrative procedures and templates to enhance operational efficiency
• Monitoring project budgets and expenditures, preparing administrative reports and financial summaries for management review
• Ensuring compliance with regulatory requirements, safety standards and company policies across all project phases
• Leading and supervising the administration team, delegating tasks and providing guidance to support team development
• Coordinating site visits and inspections, documenting findings and maintaining site administration records
• Managing correspondence, meeting minutes and project updates to maintain clear communication channels

What we're looking for

• Minimum 7-10 years of experience in project administration within the construction industry
• Proven experience managing administrative operations for large-scale or complex construction projects
• Strong knowledge of construction project management processes, timelines and regulatory compliance requirements
• Excellent organisational and document management skills with proficiency in project management software and Microsoft Office applications
• Demonstrated ability to lead, supervise and develop administrative teams effectively
• Outstanding communication skills, both written and verbal, with ability to liaise with diverse stakeholders
• Meticulous attention to detail and ability to manage multiple priorities in a fast-paced environment
• Strong understanding of construction contracts, procurement processes and financial management principles
• Knowledge of Indonesian construction regulations and compliance standards is highly desirable
• Problem-solving mindset with the ability to implement practical solutions to administrative challenges
• Relevant qualifications such as a diploma or degree in Business Administration, Construction Management or related field are advantageous