Project Administrative Assistant

Project Coordinator – Entry-Level/Early Career

Location: Grand Prairie, TX

Schedule: Full-Time, Monday–Friday

Position Type: Temp-to-Hire

Pay: Up to $30/hour, depending on experience

Are you highly organized, resourceful, and ready to take the next step in your career?

HJG Staffing is seeking a bright and motivated Project Coordinator for a growing company in Grand Prairie, TX. This is an excellent opportunity for an early-career professional who has built a solid foundation in administrative or coordination work and is ready for more responsibility, exposure, and long-term growth.

No construction experience is required. Our client is willing to train the right person. What matters most is finding someone who is polished, dependable, quick to learn, and exceptionally good at staying organized and following through.

What You'll Be Doing

As a Project Coordinator, you'll work closely with Project Managers and help keep multiple projects organized and moving forward. You'll be the person who stays on top of the details, follows up on outstanding items, and helps make sure deadlines don't get missed.

Responsibilities include:

• Coordinating project details, schedules, documentation, and follow-up
• Tracking and coordinating material orders and deliveries
• Communicating with vendors, suppliers, subcontractors, and other project contacts
• Managing email correspondence and maintaining organized systems for follow-up
• Monitoring outstanding items and following through until they are completed
• Keeping Project Managers informed of deadlines, potential delays, and issues requiring attention
• Maintaining accurate electronic project files and documentation
• Assisting with project setup and closeout
• Preparing reports, spreadsheets, correspondence, and other project-related documents
• Coordinating deliveries and other project resources
• Handling multiple priorities and changing deadlines in a fast-paced environment
• Providing administrative and operational support to the project team

Who We're Looking For

We're looking for someone who is:

• Professional and polished with strong written and verbal communication skills
• Extremely organized and detail-oriented
• Proactive — you don't wait to be reminded to follow up
• Resourceful and comfortable figuring out the next step
• Able to manage your workload and meet deadlines independently
• Comfortable juggling multiple projects and priorities
• Confident enough to ask questions or raise your hand when something needs attention
• Flexible, teachable, and eager to learn
• Dependable with a strong sense of ownership
• Looking for an opportunity to grow and take on greater responsibility

Qualifications

• Approximately 1–3 years of professional administrative, project coordination, operations, or similar office experience preferred
• College degree preferred; recent graduates with strong professional experience are encouraged to apply
• Strong Microsoft Office skills, particularly Outlook, Word, and Excel
• Excellent email, organizational, and follow-up skills
• Ability to work independently while also contributing to a team
• Experience coordinating vendors, purchasing, materials, schedules, or projects is a plus
• Construction or Procore experience is a plus, but not required

Why This Opportunity?

This isn't just an administrative position. It's an opportunity to learn the project side of a growing business and build a career.

Our client is looking for someone with potential — someone who wants to learn, take ownership, and grow into additional responsibilities over time. There is significant opportunity for advancement for the right person.

If you're organized, ambitious, and known as the person who makes sure things actually get done, we'd love to hear from you.