Project Administrative Assistant

Job Title: Project Administrative Assistant

Industry: Real Estate / Construction

Location (city, state): Carmel-by-the-Sea, CA

Assignment Type: Contract-to-Hire

Pay: $30–$35/hour, depending on experience

Work Schedule: Part-time, approximately 16–22 hours per week across 2–3 days. Preferred days are Monday and Thursday, with the possibility of a third day. Typical hours are 8:30 AM–4:00 PM. Onsite attendance is required.

Benefits: This position is not eligible for medical, dental, vision, and 401(k).

About The Company:

A growing real estate and investment organization is seeking a motivated administrative professional to support its construction-related projects and daily operations. This is an opportunity to join a small, collaborative team, work directly with leadership, and gain exposure to real estate, construction, and business operations.

Job Description:

The Project Administrative Assistant will help keep project documentation, records, and administrative workflows organized and up to date. The ideal candidate is proactive, resourceful, and detail-oriented, with the ability to work independently, anticipate needs, and take ownership of responsibilities. Candidates with strong administrative skills and a willingness to learn are encouraged to apply, even without direct construction experience.

Key Responsibilities:

• Provide administrative and clerical support for ongoing construction projects and business operations.
• Organize and maintain digital files, project records, and supporting documentation.
• Create and update spreadsheets, templates, reports, and project tracking tools.
• Manage shared documents and folders using Google Drive and related productivity applications.
• Monitor email communications and follow up on pending tasks to keep projects moving forward.
• Review records and documentation for completeness, consistency, and accuracy.
• Apply AI tools and technology to streamline administrative processes while verifying the accuracy of results.
• Identify priorities, anticipate upcoming needs, and communicate progress or potential issues proactively.
• Assist with general administrative projects and shifting business priorities as needed.
• Potentially expand into marketing coordination and additional operational responsibilities over time.

Qualifications:

• Strong organizational, administrative, and time management skills.
• Excellent written and verbal communication abilities.
• Ability to take initiative, manage responsibilities independently, and follow through on assignments.
• Exceptional attention to detail and commitment to accuracy.
• Strong critical thinking, problem-solving, and practical judgment.
• Comfortable learning new systems, software, and AI productivity tools.
• Professional, adaptable, and motivated to learn and grow.
• Ability to work onsite in Carmel-by-the-Sea, CA, for approximately 16–22 hours per week.
• Previous experience in construction, real estate, project administration, or project coordination is preferred but not required.
• Familiarity with Microsoft Excel, Word, Google Drive, and Google Workspace is beneficial.

Additional Details:

• Initial contract assignment with the potential to transition to a permanent position.
• Expected assignment duration of six months or longer, with a preference for a longer-term fit.
• Part-time schedule with the possibility of additional hours or full-time employment as business needs evolve.
• Opportunity to take on expanded responsibilities, including marketing support.

Perks:

• Work directly with company leadership in a small, close-knit team.
• Gain hands-on exposure to real estate investment and construction projects.
• Enjoy a consistent part-time schedule with potential flexibility as responsibilities grow.
• Opportunity for professional development and long-term career growth.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.