Project Administrative Assistant

About the role

The Project Administrative Assistant provides comprehensive clerical and administrative support to the department, assisting designers and Project Managers with submissions and project document preparation.

Key responsibilities

• Handle daily data entry, document filing, and document checking
• Assist designers and Project Managers with submissions and project document preparation
• Handle procurement coordination, including issuing purchase orders, requesting quotations, shipment arrangements and tracking material delivery schedules
• Maintain and update project logs, drawings registers, and contact lists for contractors and suppliers
• Coordinate logistics for site visits, meetings, and dispatching project documents or samples
• Coordinate the procurement and inventory of office supplies, stationery, pantry items, and other operational requirements
• Handle ad-hoc office duties as assigned by management
• Perform other project related duties as assigned

About you

• Higher Diploma or above in any discipline with at least 2 years' relevant working experience in project administration, work process management and/or document control
• Relevant experience in the construction or interior fitting-out industry is an advantage
• Detailed-minded, well-organized, and a strong willingness to learn
• Basic computer skills including MS Word, Excel, and Google Sheets
• Good command of spoken and written English and Chinese
• Immediate availability is highly preferable

Job Types: Full-time, Permanent

Pay: From $16,000.00 per month

Work Location: In person