Project Administrative Coordinator

Position: E2C-PA41: Project Administrative Coordinator

Location: Remote

Job Type: Full -Time, Independent Contractor

Work Schedule: 40hrs/week, Within US business hours

Job Purpose and Role

We are looking for a highly organized, detail-oriented Project Administrative Coordinator to support our client’s growing Solutions team.

You will be responsible for delivering exceptional work for our clients. You will take ownership of the administrative activities that keep consulting engagements organized and running smoothly, working across multiple projects to coordinate schedules, maintain documentation, prepare materials, and make sure important details don't fall through the cracks.

If you love creating order, staying three steps ahead, and making the people around you more effective, you'll fit right in.

Key Responsibilities:

Project Administration

• Set up new engagements using the company's standard project folders, templates, and documentation.
• Maintain organized project files, documentation, and administrative records throughout the engagement.
• Make routine updates to project plans, trackers, and project management systems based on direction from Project Leads and Project Coordinators.
• Support project closeout, document organization, and archiving.

Scheduling & Coordination

• Coordinate internal and client meetings, including kickoffs, recurring check-ins, education sessions, and other project activities.
• Manage calendar invitations, scheduling changes, and conflicts across multiple stakeholders.
• Prepare meeting agendas, capture notes and action items, and coordinate timely follow-up.
• Coordinate project logistics, including onsite visits, travel arrangements, and other administrative needs.

Project Team Support

• Prepare and format presentations, reports, and other project materials using Norwood's standard templates and branding.
• Review documents for formatting, consistency, and basic quality before distribution.
• Support Project Leads and Project Coordinators with administrative reporting, documentation, and project communications.
• Help maintain standardized administrative processes and identify opportunities to simplify or automate repetitive work.

Qualifications:

• 2+ years of experience in project administration, project coordination, consulting support, operations, or a similar role.
• Exceptional organizational skills and attention to detail.
• Comfortable supporting multiple projects and stakeholders simultaneously.
• Proficiency with Microsoft Outlook, PowerPoint, Excel, Word, Teams, and SharePoint.
• Clear, professional written and spoken English.
• Initiative: you don't wait to be told about every next step.
• Ability to manage confidential client and company information with professionalism and discretion.

Nice-to-have:

• Comfort learning new project management and collaboration platforms.
• Interest in using technology and artificial intelligence to reduce repetitive work and improve productivity.