Project Administrative Executive

Job Summary: The role is responsible for managing cost control, contract administration, and project documentation support for lift installation projects. The candidate will ensure projects are delivered within budget, in compliance with contractual requirements, and supported by proper documentation and coordination.

Key Responsibilities:

• Prepare cost estimates and project budgets for lift supply and installation.
• Develop and manage Bills of Quantities (BOQ).
• Familiar with the tendering process from preparation to award of subcontractor / supplier.
• Prepare and submit monthly progress claims to clients.
• Evaluate subcontractor claims and certify payments.
• Manage Variation Orders (VOs).
• Monitor project costs and prepare Cost reports and Cash flow forecasts.
• Prepare and finalize final accounts.
• Ensure compliance with contract terms, specifications, and regulations.
• Support Extension of Time (EOT) and cost claims.
• Work with project team on risk identification and mitigation.
• Handle subcontractor performance, disputes, and negotiations.
• Ensure proper contract close-out and finalization.
• Maintain proper document control system such as contracts, drawings, submissions, and correspondences.
• Prepare meeting minutes and track action items.
• Maintain organized filing system and project records.
• Ad-hoc duties as assigned.

Requirements:

• Diploma/Degree in Quantity Surveying, Construction Management, Engineering, or equivalent.
• Minimum 3–5 years of relevant experience in construction (lift/elevator projects preferred).
• Strong knowledge of:
• Cost control and contract administration.
• Construction processes
• Proficient in:
• Microsoft Excel.
• Contract documentation and reporting tools.
• Good communication, coordination, and negotiation skills.
• Able to manage multiple functions (cost, contracts, admin) effectively.

Preferred Skills

• Experience with lift suppliers or vertical transportation projects.
• Familiarity with contracts such as FIDIC / SIA / PSSCOC (Singapore context).
• Knowledge of authority requirements (BCA, MOM, SCDF, Lift regulations).
• Strong documentation and organizational skills.
• Detail-oriented (documentation & cost control).