Project Administrative Supervisor

CLP e Solutions Limited (formerly CLP Engineering Limited), incorporated in Hong Kong in 1985, is a wholly-owned subsidiary of CLP Holdings Limited with extensive experience in providing total energy solution. The company undertakes a variety of services including energy management solutions, distributed energy as well as power engineering, infrastructure and facilities management in Hong Kong and Chinese Mainland with the focus on the Greater Bay Area (GBA).

Responsibilities We are looking for an energetic and dedicated candidate to join the Contracting Business Department of CLPe Solutions Limited. Key responsibilities include:

• Monitor and analyze the transaction records of staff airport permits and airport vehicle permits and prepare report to the management
• Control and monitor the process of airport permit application and provide report of the airport restricted area permits and vehicle permits to AA Permit Office
• Responsible for the Airport Authority's annual audit exercise and ensuring that all internal procedures met Airport Authority requirements. In addition, responsible for analyzing data to identify areas for improvement and implementing strategies to reduce cases of noncompliance
• Plan schedule and advise project managers for Graduated Trainee trainings arrangement and vehicles replacement
• Review and analysis the admin expense via Oracle and provide the admin expense report for the management
• Organize trainings and sharing including internal and external parties, act as a training coordinator to develop a training plan for all staff, including organizing a training plan for all staff to fulfil SHEQ or Airport authority requirements. Line up external vendors to organize training to fit department-specific needs
• Prepare reports on analysing turnover, overtime, and leave data to identify trends and areas for improvement. This data-driven approach will help tailor interventions to address specific needs and ultimately enhance employee satisfaction and retention
• Support departmental initiatives to improve well-being, such as designing a healthy workplace through office renovation and organizing recreation activities for frontline staff, such as Christmas Party and volunteer activities
• Maintain the communicate with external property management offices for negotiating and resolving office rental related issues
• Provide guidance and necessary trainings to team members regarding company policies to ensure they are fully complying with
• Demonstrate a strong commitment to CLP’s culture and align with the company’s Health, Safety, Security, Environment and Quality (HSSEQ) standards and Data Protection Policy

Requirements

• University degree or equivalent, with a minimum of 5 years relevant working experience in office administrative work, permit control and monitoring, staff leaves and working hour monitoring.
• Familiar with PC applications, with knowledge in Oracle system related to staff working hours and leaves processing
• Familiar with airport permit control procedures and company policies
• Extensive managerial experience in leading teams
• Proficiency in spoken Cantonese / written Chinese and English
• Good interpersonal and supervisory skills
• Experience of working in airport area is preferable