Project Administrator & Document Controller

Responsibilities

Your scope of work will include the following:

• Provide administrative support to Project Managers and project teams throughout the project lifecycle.
• Coordinate project meetings, prepare meeting minutes, and follow up on action items.
• Coordinate communication among internal departments, clients, contractors, clients, and suppliers.
• Prepare project presentations, reports, correspondence, and other project documentation.
• Manage project documentation, ensuring documents are properly filed, version controlled, distributed, and archived in accordance with company and client procedures.
• Maintain document registers, transmittals, and distribution logs.
• Review document submissions for completeness and compliance with project requirements.
• Coordinate document reviews, approvals, and revisions with project stakeholders.
• Ensure the confidentiality, integrity, and security of project records and documentation.
• Support internal and external audits related to project documentation and document control processes.
• Assist Project Managers in monitoring project costs, tracking budgets, and identifying budget variances.
• Review and process invoices for accuracy and completeness.
• Coordinate with finance teams regarding payments, accruals, project financial reporting, and the preparation of monthly client invoices.
• Support continuous improvement of project administration and document management processes.

Qualifications

The qualifications and requirements for the position are:

• Bachelor's degree in Business Administration, Project Management, Engineering, or a related discipline.
• 2–5 years of experience in project administration, document control, or project coordination, preferably within engineering, consulting, construction, or infrastructure projects.
• Experience with electronic document management systems (EDMS) and Microsoft Office applications.
• Knowledge of project administration and document control processes throughout the project lifecycle.
• Experience supporting project financial administration, including invoice processing, cost tracking, or budget monitoring, is an advantage.
• Strong organizational skills with excellent attention to detail and the ability to manage multiple tasks simultaneously.
• Good communication and interpersonal skills with the ability to work effectively in multidisciplinary and international teams.
• Proactive, service-oriented, and able to work independently with minimal supervision.
• Excellent written and spoken English; Thai language skills are an advantage.