Project Administrator - AOTH

Come Build Your Career at Aecon! Aecon delivers some of the most complex and impactful infrastructure projects — from transformative transportation networks to critical energy, industrial and nuclear programs. The projects we build connect communities and power future generations. With deep roots in North America and a strong footprint internationally, Aecon brings global expertise and proudly serves public and private sector clients through its Construction and Concessions segment.

Safety Always is not only our #1 core value – it is the standard that anchors our culture. We believe the most ambitious projects deserve the most committed people. At Aecon, you won’t just build your career — you’ll help build what matters to enable future generations to thrive.

At Aecon, You Can Count On

• Safety Always. Our number one core value. The safety of our people, projects, partners, and stakeholders is our priority focus – today and always.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.
• Inclusion. We provide opportunities where people feel valued, supported, and empowered to contribute fully.

We deliver infrastructure with purpose, and our people are at the heart of everything we do. Aecon employees are incredibly proud to build some of the most impactful infrastructure of this generation – we call it Aecon Proud .

At Aecon We

• Ensure you and your family receive the services and benefits needed to support your mental, emotional, and physical well-being.
• Are intentional when it comes to investing in your development. We help you build your career and advance your skills through our Aecon University, tuition reimbursement, and Leadership Programs.
• Are committed to creating work environments focused on mutual respect, teamwork, collaboration, and new ideas, through meaningful initiatives, training, partnerships with Veteran groups, our Aecon Women in Trades and diversity programs, as well as our Employee Resource Groups (ERGs), to ensure we are building with top talent and harnessing our collective strengths within every aspect of our culture.
• Operate responsibly by managing risk, safety, and environmental considerations across all our projects and surrounding communities.

Our success is built on the passion, expertise, and dedication of our people. Together, we embrace strong execution, innovation, and continuous improvement — values that come to life through the unique talents and collaborative spirit of every team member. If you’re inspired to make a difference through future-building projects, join our best-in-class team.

What is the Opportunity? Aecon Civil is a recognized leader in the market, backed by strong self perform capabilities and deep local expertise. We play a key role in building and enhancing infrastructure across Canada, the U.S., and an expanding international footprint, improving everyday life through the roads, bridges, tunnels, and transit systems that connect communities. With more than a century of experience and a full suite of integrated services, Aecon is a trusted partner for delivering complex civil projects, including tunnels, transit expansions, airports, ports, highways, and large scale site development.

The project is a landmark heavy civil infrastructure project in Ontario's Kawartha Lakes and Barrie regions. As a key part of the Arctic Over the Horizon Radar Program, the project includes significant on-site and off-site material movement activities, extensive earthworks, deep and shallow foundation construction, structural concrete works, and the delivery of multiple buildings and supporting infrastructure.

As part of this project, Aecon's Civil team is advancing nation-building infrastructure through a strategic partnership with Pomerleau and Stantec. Delivered through a collaborative Integrated Project Delivery model, an Aecon-led joint venture is responsible for project delivery.

This is an exciting opportunity to be part of a high-profile project from early planning through completion and delivering lasting infrastructure that will make a meaningful impact for future generations. https://www.canada.ca/en/department-national-defence/services/operations/allies-partners/norad/aoth

The Project Administrator supporting operations across Ontario's Kawartha Lakes and Barrie regions will report to the Security Officer, ACSO and is responsible for performing a variety of complex administrative facilities and information services related tasks, as well as general administrative support. This role requires a thorough knowledge of company and project policies and procedures. This position requires the ability to work independently and as part of a team, exercising judgement and initiative, and may be required to provide support for several departments.

What You'll Do Here

• Performs administrative duties for job sites ensuring all project documentation is maintained in accordance with Aecon and project standards.
• Supports the ordering and assignment of IT equipment, including laptops, phones, and printers.
• Prepare and maintain accurate meeting minutes and organized records of project communications, meeting logs, and reports.
• Support procurement and finance processes, including creation and tracking of requisitions and related documentation in SAP.
• Learns, interprets, and applies organizational policies, rules, and regulations.
• Establishes and dismantles site offices as required.
• Maintain appointment schedules, calendars, and arrange meetings.
• Prepare courier and fax material.
• Make travel arrangements.
• Schedule appointments for various events including organizing meetings, conferences, dinners, etc.
• Suggest and implement improved work methods and systems relating to administrative tasks.
• Order office supplies and promotional items for the project.
• Maintain resource and vacation schedules.
• Prepare and edit PowerPoint presentations and organizational charts.
• Assist other staff in office duties as required.
• Support maintaining project costs within budget.

What You Bring To The Team

• 3-5 years minimum experience in administration or similar roles.
• Experience working in a project or construction environment is considered an asset.
• Proficient in MS Office applications in an MS Windows environment.
• Experience with SAP is considered an asset.
• Must be able to deal with sensitive issues in a confidential manner.
• Must be comfortable standing and walking for long periods of time.
• Strong communication skills, dealing tactfully with employees, visitors, and customers.
• Great problem-solving, planning, and organizational skills.
• Ability to prioritize tasks and work with timelines.
• Must be comfortable working on-site and in the office.

Reason for Vacancy: New

The expected pay range for this role is $50,000 - $70,000 per year.

Individual pay is determined based on several factors, including work location, education, experience, unique skills and job conditions. Other considerations may include certifications, specialized training, and the complexity or scope of the role.

Aecon fosters belonging within and across our organization. We are committed to providing equal employment opportunities and considering all applicants without regard to race, color, religion, sex, national origin, age, disability, or any other characteristic protected by applicable local laws.