Project Administrator

Busselton Water is a dynamic, contemporary water corporation delivering essential drinking water services across the wider Busselton area. We operate in one of Western Australia’s fastest-growing regional communities and are committed to innovation, continuous business improvement, and delivering safe, sustainable and cost-effective water services. As part of our team, you will contribute to work that has a direct impact on our customers, our community and the region’s long-term water future.

About The Role:
We are seeking a highly organised and proactive Project Administrator to join our Project Delivery Team.   The position is full time for a two-year term and will play a key role in supporting the successful delivery of our capital, digital and strategic projects.

This role will work closely with the Head of Project Delivery and provide high quality administrative and governance support across a diverse portfolio of projects and will work closely with project managers, consultants, contractors and internal stakeholders to coordinate project activities, maintain documentation and ensure projects are delivered efficiently and in accordance with organisation requirements.

Key Responsibilities:

·      Coordinate project meetings, workshops and stakeholder engagement activities

·      Prepare agendas, meeting minutes and maintain action registers

·      Maintain project documentation, registers and document control systems

·      Support procurement and contract administration activities

·      Coordinate consultant and contractor onboarding documentation

·      Assist with governance reporting for Executive, Board and PMO reporting

·      Maintain SharePoint sites and project filing systems

·      Support project communication and reporting

·      Contribute to continuous improvement initiatives across the project portfolio

About You:

You are an organised professional who enjoys bringing structure and coordination to complex projects.  You have excellent communication skills, can manage competing priorities and build positive relationships with people at all levels.

To be successful you will need:

·      Experience in project administration, project coordination or a similar role.

·      Strong document control and record management skills

·      Excellent organisational and time management abilities

·      Experience preparing meeting agendas and accurate minutes

·      High attention to detail

·      Strong written and verbal communication skills

·      Advanced Microsoft Office skills

·      Experience supporting procurement or contract administration processes.

Desirable:

·      Experience working in infrastructure, utilities, local government or a regulated environment

·      Exposure to capital works, infrastructure or digital projects environments

Our Team:
We offer a supportive and collaborative work environment, with opportunities for professional development and growth, along with a range of employee benefits including competitive remuneration, flexible work arrangements, EAP, and health and wellbeing initiatives.

How to Apply:
If this opportunity interests you, please submit a cover letter along with your resume.

Applications closeat 5.00pm on Friday 28 August 2026.

As an equal opportunity employer, we value diversity and inclusion and encourage applications from all suitably qualified candidates with a wide range of backgrounds and experiences.