Project Administrator

About the role

Faradays Duty Free Retail Limited is seeking a Project Administrator to join our team on a contract basis to start immediately. Based in the Auckland CBD, this role is instrumental in providing administrative and coordination support to ensure the successful delivery of our new store. As Project Administrator, you will be the organisational backbone of our teams, managing documentation, schedules, and communications to keep initiatives on track and teams informed. This position offers the opportunity to work in a dynamic retail environment where your attention to detail and organisational skills will directly contribute to business success.

Key responsibilities

• Maintain comprehensive project documentation, including meeting minutes, action items, and progress reports

• Coordinate project schedules and timelines, ensuring our critical path is tracked and communicated to relevant stakeholders

• Manage project correspondence and communications, serving as a central point of contact for internal and external parties

• Organise and schedule meetings, coordinating venue bookings and video conference arrangements as required

• Monitor project deliverables and ensure all parties meet agreed deadlines and contractual obligations

• Maintain filing systems and project databases, ensuring all records are accurate, organised and easily accessible

• Support senior leaders with administrative tasks including research, data compilation, and report preparation

• Liaise with internal departments and external contractors to facilitate smooth project execution

• Track and report on project expenses and maintain compliance with company procedures and policies

What we're looking for

• Proven experience in project administration role, ideally within a retail, commercial or business services environment or EA experience
• Strong organisational and time management skills with the ability to manage multiple tasks and priorities simultaneously
• Excellent written and verbal communication abilities with proficiency in professional correspondence
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management software or tools
• Meticulous attention to detail with a commitment to accuracy in documentation and record-keeping
• Ability to work both independently and as part of a collaborative team
• Professional discretion and the capacity to handle sensitive or confidential information
• A proactive approach to problem-solving and willingness to take initiative in supporting project success

What we offer

• The opportunity to work on diverse projects within an established retail organisation
• Professional development opportunities and exposure to various business functions
• A supportive team environment with clear lines of communication and collaborative working practices
• Flexible contract arrangement with potential for extension based on performance and business needs
• Access to company facilities and an inclusive workplace culture

About us

Faradays Duty Free Retail Limited is a leading player in the retail sector, committed to delivering exceptional customer experiences and maintaining high standards of operational excellence. We pride ourselves on our professional approach to retail management and our dedication to employee development. Our company values integrity, efficiency, and customer satisfaction, creating a workplace where talented individuals can thrive and contribute to our continued success.

Apply now

If you meet the above criteria and are ready to take on this exciting contract opportunity, we would like to hear from you. Please submit your CV and a cover letter outlining your relevant experience and interest in this role.