Project Administrator

Job Summary:

The Project Administrator provides vital administrative support to the project team, ensuring seamless project execution from start to finish. This role requires a high degree of organization, attention to detail, and the ability to manage multiple tasks efficiently. The Project Administrator is responsible for coordinating documentation, assisting with project setup and closeout, and maintaining effective communication with subcontractors, suppliers, and clients.

Key Responsibilities:Document Management:

Create, organize, and maintain all project-related documents, ensuring they are accurate and accessible to the project team.

Contract Administration: Prepare and manage client and trade contractor contracts, purchase orders, and change orders using project management and accounting software.\

Project Coordination: Assist with project startup, including setting up projects in software systems, coordinating required documents, and scheduling project meetings.

Communication and Coordination: Serve as a liaison between project managers, subcontractors, suppliers, and clients, ensuring smooth communication and efficient project progress.

Compliance and Reporting: Ensure all project activities comply with local, state, and federal regulations and assist in preparing and distributing required reports and documents.

Support Project Closeout: Coordinate project closeout activities, including compiling and submitting warranty and maintenance documents to clients.

Vendor and Supplier Relations: Develop and maintain strong relationships with subcontractors and suppliers to ensure project success and mitigate risks.

Organize on-site accommodations for our Superintendents and any other McCrory personnel in need of lodging

• Coordinate the submission of required project documents, such as bonds, insurance certificates, correspondence, general contractor resumes, certifications, and other related materials. These documents will be shared between the client (owner), their lenders and attorneys, the bonding company, and insurance agents
• Receive, track and maintain current Certificates of Insurances throughout the project and warranty period.?
• Receive and distribute plans and specifications, samples, submittals, shop drawings, and other project-related material or correspondence.?