Project Administrator

Job Overview

We are looking for a highly organized and detail-oriented Project Administrator to support property maintenance operations by coordinating vendors, managing service schedules, maintaining accurate records, and assisting with invoice processing. This role will work closely with vendors, property managers, and internal teams to ensure maintenance activities are completed efficiently and on schedule. The ideal candidate is proactive, organized, and comfortable managing multiple priorities while identifying and escalating issues when needed. This is an on-site position in San Pedro Sula

Key Responsibilities

• Coordinate maintenance schedules with vendors and property management teams.
• Communicate with HVAC and other service providers to arrange routine maintenance visits.
• Maintain accurate records of service appointments, vendor communications, and completed work.
• Document and track maintenance issues, irregularities, and outstanding items.
• Review and process vendor invoices and payment requests according to company procedures.
• Identify recurring maintenance concerns and escalate issues to senior management.
• Follow up on pending services, invoices, and maintenance-related tasks.
• Provide clear updates and reports on scheduled services and outstanding issues.
• Provide administrative and project support to the property management team.

Qualifications

• 1–3 years of experience in administration, project coordination, property management, facilities, operations, or a related field.
• Strong organizational and time-management skills.
• Excellent attention to detail and follow-up abilities.
• Strong written and verbal communication skills.
• Ability to coordinate with multiple stakeholders and manage competing priorities.
• Proficiency with Microsoft Office and/or Google Workspace.
• Previous experience with vendor coordination, invoices, or property/maintenance operations is a plus.
• Proactive, reliable, and comfortable working independently.